Temporary Development Assistant

Company Description

Boys & Girls Clubs of Metro Denver has been opening doors to opportunity for young people for more than 60 years. We support Club members by providing safe, supportive, and enriching environments where young people can learn, grow, and build bright futures.

Our Program Support Center teams help create the strong operational foundation needed for Club staff to deliver on our mission every day. The Resource Development Department supports this work by building and stewarding relationships with donors, partners, and community supporters who invest in BGCMD’s mission.

Job Summary

The Temporary Development Assistant provides administrative assistance to staff across the Resource Development Department as needed. Depending on the skills and experience of the person hired, assignments may include helping with inboxes, reports, spreadsheets, donor communications, email preparation, supplies, and small events.

Assignments may change as department needs and priorities shift. Staff will provide direction and review as appropriate. This position is best suited for someone who is organized, accurate, comfortable with technology, and willing to help with varied tasks, including routine administrative work. The Temporary Development Assistant handles confidential information with care.

Primary Responsibilities

Assignments will vary based on department needs and the skills and experience of the person hired. Under staff direction, assistance may include:

• Monitoring inboxes, helping respond to routine inquiries, and tracking follow-up items.

• Preparing reports, assisting with data analysis, using spreadsheets, and updating records or lists.

• Building and proofing emails using approved content and templates, and helping send them after staff review.

• Preparing and sending gift acknowledgments, thank-you notes, and other donor correspondence.

• Organizing supplies and materials and helping with mailings.

• Helping plan and carry out small events, including invites, RSVPs, materials, setup, and follow-up.

Secondary Responsibilities

• Assist with special projects, seasonal fundraising campaigns, and other department needs.

• Participate in training and check-ins to learn department tools, procedures, and priorities.

• Share suggestions with staff for improving the organization and consistency of assigned work.

• Perform other related duties as assigned.

Supervisory Responsibilities

This position does not supervise employees.

Minimum Qualifications

• High school diploma or equivalent experience.

• Experience providing administrative, office, customer service, or comparable support.

• Familiarity with Microsoft Word, Excel, and Outlook and ability to use these tools for assigned administrative tasks.

• Strong attention to detail and ability to complete routine tasks accurately and consistently.

• Strong organizational skills and ability to manage multiple assignments, track deadlines, and communicate when priorities conflict.

• Clear written/verbal communication skills and a helpful, professional approach to responding to inquiries.

• Ability to learn new software, follow procedures, and ask questions when guidance is needed.

• Ability to complete assigned tasks with appropriate guidance and collaborate with staff across multiple department functions.

• Ability to handle confidential information with good judgment and discretion.

Preferred Qualifications Knowledge and Skills

• Experience using Raiser’s Edge NXT or another fundraising database or CRM.

• Experience using HubSpot or a similar email marketing platform.

• Familiarity with Asana or a similar project management tool.

• Experience creating basic reports, cleaning spreadsheets, or assisting with data analysis.

• Experience preparing donor acknowledgments, thank you notes, or other personalized correspondence.

• Experience supporting small events, mailings, or supply and materials coordination.

• Experience in a nonprofit or fundraising environment.

Conditions of Employment

• Must successfully complete required pre-employment screening, which may include a background check, reference check, and other screenings required by BGCMD policy.

• Must be able to maintain confidentiality of donor, employee, youth, family, financial, and organizational information.

• Must follow BGCMD policies, procedures, and data security expectations.

• Must be authorized to work in the United States.

• Must be able to work the agreed schedule during the seasonal/temporary assignment.

• This is a temporary position and does not guarantee continued employment beyond the seasonal assignment period.

In Office and Remote Work

This position supports staff across the Resource Development Department. In-person work at the Program Support Center and event locations will be needed for tasks such as organizing supplies, preparing materials, and supporting events. Any remote work will depend on department needs, system access, and the nature of assigned tasks.

Physical Requirements and Work Environment

• Ability to work at a computer for extended periods of time.

• Ability to enter, review, and compare data with accuracy.

• Ability to communicate by email, phone, video call, and in-person conversation.

• Ability to occasionally lift or move files, mail, supplies, or office materials up to 15 pounds.

• Ability to assist with event setup, check-in, and cleanup, which may involve periods of standing and moving materials.

Disclaimer

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may change based on organizational needs.

BGCMD reserves the right to modify this job description at any time, with or without notice, in accordance with applicable law.

Boys & Girls Clubs of Metro Denver is an equal opportunity employer. We are committed to building an inclusive workplace where people of all backgrounds, identities, and experiences can contribute, grow, and thrive.