Trademark Legal Assistant

Description

Summary: Under general supervision and according to established policies and procedures, provides trademark prosecution support, including docket management, composing correspondence, drafting legal documents, billing, and maintaining multiple filing systems. Uses judgment while planning and organizing the workload to ensure established priorities are met for assigned attorneys.

Essential Duties and Responsibilities include the following (other duties may be assigned):

• Prepare shell Responses to U.S. Office Actions or instructions to foreign associates for foreign Office Actions.
• Compile materials for Office Actions, including Exhibits.
• Prepare and file U.S. trademark applications, Responses, Statements of Use, Affidavits of Use, Renewals, and other relevant documents.
• May maintain client database or update client portal regarding status of cases.
• Docket management, including daily, weekly and monthly docket review to meet upcoming deadlines and review new work received.
• Monitor status of projects, including projects assigned to other attorneys.
• Respond to email/telephone calls from clients, foreign associates, etc. May maintain email correspondence between attorney and client.
• Assign matter numbers, open files, and ensure information is entered correctly in Aderant, docketing and any appropriate attorney database.
• Review drafts of invoices for header information, proofread narratives and update as needed.

Qualifications:

• Perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Proficient in the use of MS Office Applications (Word, Excel) and efficiently learn to use various Firm applications and databases.
• Exceptional attention to detail.
• Exceptional verbal and written communication skills.
• Exceptional organizational and time-management skills.
• Ability to work in a fast-paced environment.
• Potential to work overtime when and if needed.
• As this is a hybrid work environment, ability to work in-office at least 3 days per week.

Education:

• An equivalent combination of related education and/or experience may be considered. An associate’s degree or higher is ideal.