Travel Designer & Xpedition Leader - Full Time

Full-time | Remote (South Florida, USA Preferred)

We are looking for a full-time Travel Designer/Expedition Leader to join our team. This is a dual role that combines the planning, organization, and execution of our travel experiences. This role requires a high level of operational expertise, customer service, and an understanding of the luxury travel market.

Responsibilities

Trip Designer:

• Design, plan, and implement once in a lifetime, ultra-luxury travel experiences.

• Full responsibility for all logistics: itineraries, contingencies, safety procedures, permits, sourcing and ownership of all aspects of logistics and costing of trips.

• Collaborate with diverse stakeholders, including local officials, private institutions, and notable personalities, to create exclusive travel experiences.

• Establish and manage relationships with destination management companies (DMCs).

• Provide superior customer service & relationship management throughout each trip.

• Supervise all travel logistics (e.g., aviation, accommodation, dining, event planning).

• Liaise with aircraft operators to request proposals, negotiate contracts, streamline operations, confirm flight schedules, and ensure effective ground handling.

• Handle all aspects of hotel bookings (e.g., reservations, invoicing, upgrades, etc.)

• Ensure compliance with all health & safety protocols by working with relevant resources.

• Assist in the creation and refinement of Standard Operating Procedures (SOPs).

• Manage trip budget, ensuring quality experiences while maintaining cost-effectiveness.

• Oversee the procurement and organization of member amenities.

• Site visit where required for each trip.

Expedition Leader:

• Execute the trip’s itinerary and programming in line with the pre-planned run-of-show.

• Guarantee overall member experience quality and address any concerns promptly.

• Lead and manage the expedition team.

• Coordinate with DMCs as needed.

• Collaborate with trip physicians to handle any emergencies or evacuations, prioritizing member safety and well-being.

• Manage trip budget, ensuring adherence while managing quality expectations.

• Travel extensively (up to 2-3 weeks at a time) and lead groups on expeditions.

Key Requirements:

• A bachelor’s degree in operations, hospitality, tourism, or related field.

• A minimum of 5 years of experience in the luxury travel industry, particularly in planning and leading expeditions.

• Proven problem-solving skills, an ability to work under pressure, and adaptability to unexpected situations.

• An excellent understanding of the luxury travel market and the ability to meet its specific customer service and detailed demands.

• Exceptional communication and interpersonal skills.

• A high level of discretion and the ability to handle sensitive information.

• Ability to flex to work schedule in an international environment.

Desirable Capabilities:

• Ability to recruit and manage expedition team members.

• Proficiency in multiple languages.

• Familiarity with international customs and protocols.

• Established relationships with vendors & service providers in the luxury travel industry “contact black book”.

• Proven ability to negotiate contracts and manage budgets.

• Crisis management and emergency response training.

• Certification in First Aid/CPR or related medical training.

Compensation:

• Competitive salary and benefits package in the highest percentile of the industry.

• Merit-based bonus structure.

• Equity opportunity available.

• Highly flexible work environment.

• Ability to work globally.

• Access to our contacts and travel benefits.

• Opportunity to experience once-in-a-lifetime experiences globally alongside our members.

Equal Opportunities Employer:

At Bucketlist Xperiences, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our suppliers, and our global community. Bucketlist Xperiences is proud to be an equal-opportunity employer, creating an inclusive and welcoming environment for all employees.