UN Women: Programme Analyst, Home-Based, International Partner Personnel Service Agreement (I PPSA-8)

UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security.

UN Women’s Policy, Programme, and Intergovernmental Division (PPID) provides intellectual and strategic leadership on normative support and the delivery of integrated policy and program advice, including through policy analysis and gender mainstreaming. The Division leverages innovation, knowledge management and innovative technical expertise to support UN Women programs and to build the capacity of partners to deliver results on gender equality and women’s empowerment. The Peace Security and Resilience Section (PS&R) is responsible for providing technical support to UN Women Country Offices in key areas including conflict prevention and peacebuilding, justice, and security sector reform, promoting women's political participation and mainstreaming gender issues into governance reforms.

The Elsie Initiative Fund for Uniformed Women in Peace Operations (EIF) (https://elsiefund.org/) is hosted by UN Women – PS&R, PPID, New York. The EIF aims to support and incentivize efforts to increase the meaningful participation of uniformed women in United Nations peace operations through the provision of financial assistance or financial incentives to Troop and Police Contributing Countries (T/PCCs), and financial support to projects submitted by United Nations organizations.

The EIF seeks to accelerate progress towards achieving the United Nations Security Council’s declared mandate to double the rate of women’s participation within police and military contingents by 2020 compared to 2015, as well as supporting targets to increase the proportion of women serving as military observers, staff officers and individual police officers as per the United Nations Uniformed Gender Parity Strategy 2018-2028.

Reporting to Fund Manager, Elsie MPTF, the Programme Analyst provides programme support for the effective implementation of EIF Programme by contributing to the programme implementation and providing close guidance to programme personnel ensuring that such staff are knowledgeable of rules and procedures governing programme finances, donor reporting, and personnel. The Programme Analyst supports the delivery of the EIF Programme by analyzing results achieved during implementation and supporting appropriate application of systems and procedures. The Programme Analyst works in close collaboration with the programme and operations team, PSR and UN Women HQ staff, multi and bilateral donors and fund recipients ensuring successful EIF programme implementation.

All functions are to be carried out in accordance with the Elsie Initiative Fund (EIF), UN Women, and Multi-Partner Trust Fund Office (MPTFO) policies, procedures, and requirements.

Provide technical support to the implementation and management of the Elsie Initiative Fund Programme

• Provide analytical inputs to the EIF Secretariat Annual Work Plan and budget
• Monitor implementation of the EIF Secretariat budget and support periodic budget reviews and rephasals as required
• Review and analyse EIF project budgets (including at LOI, PRODOC, and revision stages) to ensure cost realism, compliance with EIF guidance, and alignment with proposed activities
• Provide guidance to EIF project focal points on operational and financial requirements related to project setup, ensuring required processes and documentation are completed
• Liaise with UN Women Country Offices, Regional Offices, and Headquarters Finance teams on financial processes
• Support coordination of project closure processes, including follow-up on required financial documentation

Provide technical assistance and capacity development support to project/programme partners

• Provide targeted guidance to fund recipients on the preparation of project budgets and financial statements, and required documentation
• Identify recurring gaps in fund recipient capacity and support the development of practical guidance and tools
• Support identification and documentation of operational and financial lessons learned
• Maintain effective working relationships with fund recipients to support coordination of programme activities

Provide coordination support for EIF stakeholders on projects implementation

• Coordinate with the MPTFO on fund disbursements, financial reporting timelines and project extensions
• Support coordination of project extensions, including preparation of supporting documentation
• Track payments, project extensions, and ensure project documentation is accurate and up to date across EIF Secretariat internal records and MPTFO records
• Support coordination with key stakeholders (Department of Peace Operations, UN Women, MPTFO) on operational and financial processes

Provide technical inputs to the management of budgets and financial reporting of the EIF projects

• Review fund recipients’ quarterly and annual financial reports to ensure accuracy, completeness, and alignment with approved budgets, in coordination with the EIF Secretariat project focal points
• Provide inputs to financial reporting processes and templates, as required
• Liaise with fund recipients to clarify financial information and resolve discrepancies during reporting cycles
• Support the submission of financial reports and statements to the MPTFO in line with required timelines

Provide operational support to the EIF Secretariat

• Provide guidance to the EIF Secretariat on operational matters, including procurement, financial processes, and human resources management, travel, event coordination, and other related functions
• Monitor and review relevant UN Women policies and guidelines, and advise the EIF Secretariat on updates, changes, and their implications
• Support preparation of the annual procurement plan and coordinate procurement processes in line with UN Women procedures
• Coordinate recruitment and management of consultants, including supporting selection, onboarding, and contract administration in line with UN Women procedures
• Support the planning and implementation of events, meetings, and webinars, including coordination of logistics, vendor services, and technical requirements
• Monitor EIF Secretariat expenditure and support financial processes in line with UN Women rules
• Coordinate travel planning and administration, including travel arrangements, processing of travel requests and claims, and ensuring compliance with UN Women policies
• Provide support on information and communication technology-related matters

Provide knowledge-building and information management support

• Support and contribute to the delivery of webinars and technical sessions for fund recipients on budgets and financial reporting
• Support development and updating of standard operating procedures (SOPs), guidance notes, and explanatory materials
• Support the EIF’s knowledge management processes, including the organisation, maintenance, and dissemination of information and key resources
• Maintain organised filing and tracking systems for contracts and financial records

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Elsie Initiative Fund

• Master’s degree or equivalent in social sciences, human rights, gender/ women’s studies, international development, project management, or a related field is required.
• A first-level university degree in combination with at least two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) is an asset.

• At least one year of relevant work experience in development programme/project implementation, coordination and/or financial and operations management is required.
• Experience using office software packages, including Word and Excel, spreadsheets and database packages, and web-based management systems is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
• Experience in financial management and reporting within UN or multi-partner trust fund contexts is highly desirable
• Experience in working in the context of UN peace operations is highly desirable.
• Experience coordinating and liaising with government and UN agencies is desirable.

• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).