US Payroll Tax Specialist

We’re Hiring!

US Payroll Tax Specialist Location: Medellín, Colombia (Hybrid)

Are you passionate about tax compliance, financial accuracy, and U.S. payroll regulations? We are looking for a detail-oriented US Payroll Tax Specialist to join our Outsourcing Payroll team in Medellín. If you have strong hands-on experience with MasterTax, federal and state tax filings, and resolving IRS notices, we want you on our team!

What You’ll Do

• Manage end-to-end U.S. payroll tax compliance for assigned clients, ensuring accuracy, timeliness, and zero late payments.
• Generate, validate, and import PTS, MTS, and RTS tax files from Prism into MasterTax, resolving upload discrepancies with the payroll team.
• Schedule and execute federal tax deposits via EFTPS and state/local payments through agency portals according to deposit schedules.
• Perform quarterly and annual reconciliations in MasterTax, including year-end close and reconciling Forms W-2 and W-3.
• Prepare and file federal (Forms 941, 940, 941-X), state, and local tax returns, tracking acknowledgments until acceptance.
• Investigate, log, and respond to IRS and state tax agency notices, including penalty abatement requests and corrections.
• Maintain updated client tax setups, document SOPs, and support the payroll team on U.S. tax regulations.

What You Bring

• Experience: 3 to 5 years of full-time experience in U.S. payroll tax compliance.
• Technical Mastery: Proven expertise in MasterTax, EFTPS, state tax portals, and Advanced Excel (pivot tables, lookups, reconciliations). Experience with Prism is a strong plus.
• Tax Knowledge: Deep understanding of federal (FIT, FICA, FUTA), state (SIT, SUI/SUTA), and local payroll taxes, deposit schedules, and Forms 941, 940, W-2, and W-3.
• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or related fields. (CPP or FPC certification from PayrollOrg is desirable).
• Language: Advanced English (C1 or higher), both written and spoken, to communicate effectively with clients and tax agencies.
• Mindset: Highly analytical, organized, discreet with confidential data, and deadline-driven.

Job Offer

• Competitive salary (to be agreed upon based on experience).
• Hybrid work model in Medellín, Colombia (Monday to Friday, with availability to work on Colombian holidays as needed to align with U.S. tax schedules).
• Opportunity to work with international clients in a specialized outsourcing environment.
• Continuous learning, regulatory updates, and professional growth.
• Collaborative and supportive multidisciplinary team.