Utility Coordinator, Utility Coordination

Description

• Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service.

Are you ready to Join Our Block and advance your career? At CobbFendley, people are our most valued resource. We offer a(n):

• New Hire Program // We understand changing jobs can be intimidating, CobbFendley has established a program geared specifically to the successful onboarding and integration of new hires into the firm
• Development Opportunities // Professional and personal growth through innovative in-house training and collaborative resources
• Compensation + Benefits // Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs
• Paid Parental Leave // FMLA-eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoptions cases
• Winter Holiday // Extended office closure from December 25 through January 1 to relax and enjoy the holidays
• Community Engagement // CobbFendley Cares focuses on STEM Education, Hunger Relief, and Sustainable Solutions

CobbFendley is seeking an experienced Utility Coordinator in our Atlanta, Georgia Office.

Requirements

EDUCATION, REGISTRATION, CERTIFICATION //

• All: Highschool diploma or GED, required.
• All: Bachelor’s degree, preferred.

EXPERIENCE + KNOWLEDGE SKILLS ABILITY (KSA)

Proficient // Solid foundation with growing expertise and independent execution; requires minimal supervision. 5+ years of Utility Coordination experience.

• Knowledge of the foundations of engineering and surveying as they apply to utility coordination. Familiarity with construction project phases, industry standards, quality management process, and applicable regulations (local, state, federal).
• Skills of strong initiative, clear communication, time management, organization, documentation, and attention to detail.
• Ability to manage multiple tasks, track progress, and solve problems efficiently while maintaining a willingness to learn, think strategically, collaborate with teams, and perform tasks accurately and reliably.

COMPLEXITY + DECISION-MAKING AUTHORITY

1. Leads utility coordination tasks on mid-to-large sized or complex projects.

2. Independently executes assignments with limited oversight; provides guidance to junior staff when appropriate.

3. Exercises sound judgement in identifying and resolving utility-related issues.

RESPONSIBILITIES

1. Utility Coordination //

a. Lead and support utility accommodation coordination and oversight on assigned projects.

b. Identify utility contacts and maintain comprehensive project contact lists.

c. Prepare and transmit project notifications and documentation.

d. Request, review, and interpret utility records and as-built drawings.

e. Track utility submittals and maintain organized documentation.

f. Evaluate reimbursable versus non-reimbursable utility adjustments.

g. Research and find relevant easement documentation/proof of property interest.

h. Analyze easement documentation and proof of property interest to support eligibility ratio calculation.

i. Assess elective improvements and determine betterment ratios.

j. Analyze as-builts and subsurface utility engineering data to support conflict analysis.

k. Interpret roadway plans to assist with identifying utility conflicts and proposed solutions.

l. Create and maintain a detailed utility relocation schedule through completion.

m. Review utility plans and cost estimates for compliance and conflict resolution.

n. Assemble and submit complete utility agreement packages, with SME review.

o. Coordinate project design and right-of-way acquisition status with stakeholders.

p. Maintain accurate records, including correspondence, agreements, permits, and relocation plans.

q. Coordinate and conduct site visits; document findings.

r. Steer utility relocation efforts to maintain project schedule.

s. Assist utilities with securing necessary construction permits from regulatory agencies.

t. Confirm all utility-related activities for regulatory compliance with support.

u. Secure and maintain required utility relocation cost and compliance documentation.

v. Create and submit utility billing assembly.

w. Utilize tools such as Excel, Smartsheets, Microsoft Office, Bluebeam, Adobe, Bentley View Connect, and Google Earth.

2. Corporate Compliance + Risk Assessment //

a. Prepare documents required by 23 CFR Section 645.

b. Submit deliverables in compliance with federal, state, and local utility and right-of-way codes, regulations, and standards.

c. Follow document control process for accurate document management (i.e., agreement/permit coordination, right of way correspondence, communications, etc.).

d. Follow CobbFendley QA/QC processes for all project deliverables.

e. Understand and execute assigned project scope and fee.

f. Adhere to corporate safety standards and guidelines.

3. Communication + Collaboration //

a. Foster and expand utility owner and agency relationships.

b. Draft and appropriately file project correspondence and deliverables.

c. Organize and lead utility coordination meetings (individual, group, stakeholder), including agenda preparation, minute taking, and follow-ups.

d. Prepare weekly client reports, including progress updates, meeting minutes, action items, submittal log, and schedule updates.

e. Communicate project and right-of-way impacts with utility owners and stakeholders.

f. Establish and follow utility escalation protocols, as needed.

4. People Development //

a. Engage in advanced utility coordination training programs, both internal and external.

b. Apply new knowledge to lead utility coordination tasks and deliverables.

c. Provide guidance to less experienced coordinators on utility coordination tasks.

5. Client + Internal Satisfaction //

COBBFENDLEY CHARACTERISTICS

• We Collaborate // with a professional attitude making communication a priority.
• We Commit // to maintaining a safe and inclusive work environment, with a focus on accountability.
• We Build Communities // by fulfilling our responsibilities with integrity that is consistent with industry standards.

PHYSICAL/COGNITIVE REQUIREMENTS + ENVIRONMENTAL FACTORS

Most work is performed in a professional office environment. Some trips to client offices and outdoor environments for observations will be required.

• Seated and Standing Position. Extended periods of sitting and standing in an upright position at a workstation.
• Mobility. Movement within the office and job sites, including navigating between floors, workstations, and outdoor environments with potential for uneven surfaces.
• Neck Movement. Forward flexion, extension, or lateral rotation of the head and neck while using multiple computer screens.
• Repetitive Motion. Repetitive finger movements for operating a computer mouse and typing on a keyboard.
• Arm Movement. Extending hands and arms in various directions, such as overhead, below the waist, forward, or laterally.
• Object Handling. Raising or lowering objects from one level to another and transporting objects by holding them in the hands, arms, or over the shoulder.
• Cognitive Requirements. Selective attention, oral comprehension, oral expression, speech recognition, speech clarity, written comprehension, written expression, problem sensitivity, deductive reasoning, inductive reasoning, number facility, information ordering, category flexibility, flexibility of closure, fluency of ideas, and originality.
• Office Conditions. Includes extensive use of electronic devices such as computers, printers, copiers, scanners, plotters, and telephones. Additionally, tasks may involve the use of cutting tools and equipment like rotary paper cutters and plotting devices.
• Outdoor Conditions. Includes walking and climbing on uneven surfaces, confined spaces, and exposure to extreme weather conditions (heat and freezing temperatures). Potential exposure to high noise levels and various allergens, including poison ivy, sumac, dust, pollen, and cedar. Potential exposure to wildlife hazards such as animals, insects, and plants.
• Safety and Equipment Use. Regular use of personal protective equipment (PPE) is required, along with use of hand and power tools.
• Driving and Vehicle Use. May involve driving large pick-up trucks with attached trailers, potentially operating watercraft, and for extended periods of time.

EXPECTED WORK HOURS

• This is a full-time position, generally 40 hours per week, however, hours may fluctuate depending on department needs including the use of overtime.
• CobbFendley’s standard operating hours are Monday through Friday, 7:30 AM to 4:30 PM CST. Generally, employees receive a 1-hour unpaid lunch break free of duty. Please note, operating hours and lunch hours may differ based on project workload, primarily for field staff.

WORK LOCATION FLEXIBILTY

• This position is eligible for a hybrid schedule once the training period is complete as established by the department.

EQUAL EMPLOYMENT OPPORTUNITY

Equal Opportunity Employer. All qualified applicants will receive consideration for

employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

• EEO is the Law (English)
• EEO is the Law (Spanish)
• EEO is the Law - Poster Supplement

MISCELLANEOUS

• Pre-Employment Screenings. All offers of employment at CobbFendley are contingent upon the prospective employee passing a drug screening, physical exam (if applicable), and various background verifications (including but not limited to 10-year history of the county, state, federal, and a 5-year history of motor vehicle records). CobbFendley complies with all applicable state and federal laws regarding said screenings. Unless and only to the extent state or federal law limits CobbFendley’s drug-testing requirements for initial hiring, all candidates for employment are subject to pre-employment drug screening verification which may include a panel drug test for use of marijuana and other substances that may be lawful under state law but unlawful under federal law. A positive result may lead to disqualification of candidacy or termination from employment to the extent permitted by law. CobbFendley reserves all rights with respect to its drug-testing, other pre-employment screenings, and workplace policies and procedures.
• External Recruiting Agencies. CobbFendley does not and will not accept unsolicited resumes under any circumstances from independent recruiters, recruiting agencies, or similar entities. Recruiting activity on behalf of a candidate does NOT constitute CobbFendley's acceptance of terms and conditions without prior contractual agreements signed by authorized CobbFendley personnel. Unsolicited resumes through any channels including cold calling, emails, applications, social media messaging, etc., will not be reviewed.
• Work Authorization + Sponsorship. Cobb, Fendley & Associates, Inc. participates in E-Verify. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). The E-Verify system uses federal databases to rapidly validate individual identities and work eligibility from the information gathered in the Form I-9. CobbFendley will not sponsor applications of work visas. We understand that this could affect your decision to apply with these conditions in mind.
• Applicant Accommodations. Consistent with the Americans with Disabilities Act (ADA) it is the policy of CobbFendley to provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for the Company. The policy regarding requests for reasonable accommodation applies to all aspects of the hiring process. If reasonable accommodation is needed, please contact the HR Department at 713.462.3242 or HR@cobbfendley.com.

Drug-Free Workplace Conditions

Medication Disclosure:

Employees and job applicants shall receive notice of the most common medications, either by brand name, common name, or chemical name, that may alter or affect a drug test. A list of such medications shall be developed by the Agency for Health Care Administration.

Contesting Positive Results:

An employee or job applicant who receives a positive confirmed drug test result may contest or explain the result to the employer within 14 days after written notification of the positive test result.

Responsibility to Notify the Laboratory:

The employee or job applicant has the responsibility to notify the testing laboratory of any administrative or civil actions brought pursuant to this section.

List of Drugs for Testing:

A list of all drugs for which the employer will test can be supplied upon request, described by brand names or common names, as applicable, as well as by chemical names.

Right to Consult the Testing Laboratory:

Employees and job applicants are notified of their right to consult the testing laboratory for technical information regarding prescription and nonprescription medication.