VC Accounting Associate

Location: Remote

Engagement: Independent Contractor

Experience: 1-4 years of relevant experience

Time Commitment: ~35–40 hrs/week on average, with agreed overlap hours for client communication (2–3 hrs overlap with US Eastern)

Compensation: Paid in Rand, benchmarked to your experience and qualifications (e.g., CFA progress, prior VC/PE/fund exposure). Reviewed and discussed directly once we've matched your background to the role.

About the Role

We are seeking an accounting and financial operations candidate with 1-4 years of relevant experience to join our team, specializing in venture capital accounting. The role involves supporting a US-based venture capital firm as part of a small, high-trust external team. The Associate will be responsible for delivering high-quality work independently, managing client relationships professionally and contributing to the continuous improvement of financial operations.

At Auxilia, we eschew hierarchy and bureaucracy. We judge our work, and yours, by your ability to anticipate and pre-empt client needs, your empathy for stakeholders, and your drive to create efficiency for everyone. You'll be trusted, empowered, and expected to deliver.

Our clients, our heroes, are bold and brave. They build the future, and we are privileged to work alongside them, learning from their courage and enabling their 10X impact. Read more about why we're called Auxilia.

Key Responsibilities

This role grows with you - you'll start by owning core fund accounting tasks and expand into review-level and process-leadership work as you build track record with the client.

Financial Operations

▸ Prepare journal entries, reconciliations, and period-end financial reporting

▸ Maintain accurate investment, transaction, fund, and LP records

▸ Prepare and coordinate capital calls, distributions, and supporting LP communications

▸ Support NAV calculations, management fee calculations, fund expenses, and carried interest allocations

▸ Prepare quarterly and annual financial statements in accordance with applicable accounting standards (GAAP/IFRS)

▸ Maintain audit-ready supporting documentation and coordinate responses to auditor requests

▸ Maintain fund documentation, including investment records, side letters, waterfalls, and investor records

▸ Support regulatory and other fund reporting requirements as applicable

Client Service:

▸ Provide proactive updates to stakeholders regarding work progress, risks or blockers

▸ Proactively flag financial anomalies or compliance risks to client leadership

▸ Document and resolve client queries within SLA (24-48hr standard)

▸ Maintain real-time deal pipeline trackers for portfolio companies

Process Improvement & Technology:

▸ Utilize AI tools (e.g., ChatGPT, Perplexity) alongside knowledge to create guides, templates and support operational efficiency

▸ Develop AI-assisted templates for recurring tasks (e.g., quarterly reports, LP updates)

▸ Lead monthly process reviews identifying automation opportunities

▸ Maintain Notion hub documenting all client-specific workflows

▸ Identify opportunities for process improvements and suggest solutions to enhance client service delivery

Note: You'll use AI tools within our approved, confidentiality-safe workflows.

Software Tools

At Auxilia, we invest in the best tools - including frontier AI startups - giving our team exposure to both industry standards and emerging technologies before they hit the mainstream in Southern Africa.

Core Systems:

Modern communication, knowledge management, and cloud productivity tools - such as Slack, Notion and Google Workspace

Client-Facing Tools (Experience Beneficial):

You'll work across modern cloud-based finance, communication, and knowledge-management systems, including tools such as Slack, Notion, and Google Workspace.

Experience with fund administration, cap-table, expense-management, investor-reporting, banking, or portfolio-management platforms is beneficial but not required. We're more interested in your ability to learn unfamiliar systems quickly and use technology effectively.

Auxilia also actively uses approved AI tools including ChatGPT, Claude, Perplexity, and emerging automation platforms to improve the quality and efficiency of our work.

Ideal Candidate Background

At Auxilia, we value growth over pedigree. While many of our team members have experience at top firms or degrees from leading institutions, the best Auxilians come from diverse backgrounds. What unites them is their drive, curiosity, and upward momentum - and we are proud to grow alongside them.

Preferred Experience

• Demonstrated accounting and financial operations capability within venture capital, private equity, or fund environments
• Proven track record of delivering technical accounting work at high-growth or venture-backed start-ups
• Strong client engagement skills developed in audit or professional services
• Ability to lead and manage workflows in fast-paced environments - including direct client communication, cross-functional coordination, and delivery under pressure

Academic Qualifications May Include:

• Undergraduate degree in Accounting or Finance
• Postgraduate studies in Financial Analysis, Investment Management, or similar
• Professional certifications such as CIMA (ACMA CGMA), CA(SA), or CFA - completed or in progress
• Postgraduate Diploma in Accounting (PGDA) or equivalent

Key Attributes

• Strong technical accounting skills, particularly in corporate, fund or investment accounting
• High degree of personal responsibility: ownership of work and deadlines without supervision
• Effective communicator: proactive updates, clear explanations and professional client interactions
• Critical thinker and problem-solver: able to suggest solutions and drive improvements
• Comfortable working across multiple platforms and using technology (especially AI) to enhance efficiency
• Consistent commitment to delivering accurate, high-quality outputs

Working Hours

This role is remote. Standard local working hours apply, with some overlap with the client's US working hours required for real-time communication.

Flexibility is encouraged, but responsiveness to client priorities is key.

How to Apply

Please apply by following this link: Apply: Are You Meticulous?

Every application is carefully reviewed.

About Auxilia

Auxilia is a discreet business operations partner to leading startup founders and venture capitalists. Headquartered in New York, we work globally, connecting top-tier early-career professionals from across the Commonwealth with ambitious startups and fast-growing companies.

Our mission is to empower talented individuals by training them to deliver exceptional support in areas like business operations, executive assistance, and learning technology. We specialise in partnering with AI and EdTech startups, as well as providing operational support for investors and founders.

The name Auxilia comes from the Latin word for "help" or "support," echoing the Roman auxiliary troops who brought specialised skills to the frontlines. Inspired by this legacy, we equip our team with the skills, tools, and mindset needed to support today's builders - those reshaping the future of work and technology.

At Auxilia, we value sharp thinking, meticulous execution, and quiet excellence. We believe that liberty, dignity, and growth come from doing meaningful work, and we're building a team of professionals who feel the same.