Vendor Contract Management Specialist (Hybrid) - Health Alliance Plan

Health Alliance Plan by Henry Ford Health is a Michigan-based, nonprofit health plan that provides health coverage to individuals, companies and organizations. A subsidiary of Henry Ford Health System, we partner with doctors, employers and community groups to enhance the overall health and well-being of the lives we touch. With more than 1,100 dedicated and passionate employees, our goal is to make health care easy for our members.

GENERAL SUMMARY:

Manage the daily operations and compliance program as it relates to the Vendor Management and Transparent Sourcing Policy, with a primary emphasis on vendor compliance, reporting, organizational metrics, and procurement strategy. Also responsible for analysis of data related to market and industry conditions, projections and trends; costing factors, historical pricing, volume, spend and utilization; cost savings; and bids/proposals/quotations.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

-In conjunction with the Director and Manager of Vendor Management, be responsible for all data and records as it relates to purchasing and vendor management activities.

-Monitors the day-to-day purchase requests to confirm adherence to the company procurement policy and procedures.

-Provides support to company departments in attaining qualified bidders for purchases and services, referring to a certified diverse vendor when possible. Builds and maintains a supplier and diverse vendor list.

-Collects data and reports metrics to show conformance to policy, company goals and targets.

-Prepares reports on market and product research, standards, and changing economic factors, to identify potential cost drivers and market trends.

-Collects, processes and analyzes positive and negative predictive value data (such as Healthcare statistics e.g. admissions & discharges) to help improve forecast projections and visibility of cost spend impact factors.

-Analyzes economic impact of national group purchasing contracts and utilizes GPO analytic tools.

-Prepares reports on projected and realized cost savings and price fluctuations.

-Conducts financial analysis of opportunities for process improvement related to the utilization of supplies, service, and equipment.

-Prepares reports on consumption and utilization to identify compliance improvement and waste reduction opportunities.

-Conducts audits on supplier pricing to ensure contract compliance to service level agreements and price integrity.

-Organizes and executes work with strategic purpose: to identify and prioritize based on the spend of commodities and services, to accomplish team-implemented savings goals by pursuing identified savings, persuading and influencing as necessary and where possible. Conducts quarterly and semi-annual business reviews with key vendors. Meets with departments to coordinate review of supplier performance to ensure conformity to applicable policies, procedures, and established contracts. Works to identify opportunities for pricing discounts, value- added services and rebates.

-Performs as a resource regarding products, vendor management operations, contracting and the like. Informs business partners of contract developments and maintains accessible related written materials.

-Participates in activities to increase work-related knowledge, professional expertise and delivery of quality contract services. Keeps abreast of market product developments.

Third-Party Risk and IPSO Coordination

-Serve as the Vendor Management liaison for IPSO, Cybersecurity, Compliance, and Legal teams regarding third-party risk reviews.

-Coordinate intake, tracking, and completion of third-party risk assessments and vendor due diligence activities.

-Monitor vendor risk findings and facilitate remediation efforts with business owners and vendors.

-Support annual reassessments and ongoing monitoring activities for critical and high-risk vendors.

-Ensure Business Associate Agreements, security reviews, and privacy requirements are completed before contract execution.

-Prepare risk status reports and dashboards for leadership review.

EDUCATION/EXPERIENCE REQUIRED:

-Bachelors degree in Business Administration, Healthcare Administration, closely related field or equivalent combination of education and experience.

-Three to five (3-5) years of progressive experience in professional level analytical role. Healthcare and supply chain management experience preferred.

-Analytical ability to gather and interpret data from a variety of sources, as well as manage multiple projects and/or assignments simultaneously.

-Prior Category Management experience or knowledge of the Category Management concepts

-Verbal and written communication skills to interact effectively with hospital personnel and vendors.

-Composition and computer skills to translate data into comprehensive, meaningful reports using word-processing and spreadsheet software.

-Must possess ability to work confidentially with discretion and forethought. Must be able to remain calm and composed during confrontational situations.

-Experience with a procure-to-pay solution such as Zycus or Coupa preferred.