Vendor Management Coordinator

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Job Description

This is a unique opportunity to join Thermo Fisher Scientific Inc., a world-class company that is dedicated to enabling our customers to make the world healthier, cleaner, and safer. As a Vendor Management Coordinator of Clinical Supplies, you will play a crucial role in managing a team within the department and overseeing projects to ensure compliance with established policies, procedures, and regulations. 

Responsibilities: 

Supports the day-to-day operations of study drug, comparator, and depot management activities.

Coordinates with vendors and supports vendor management when clinical supply services are outsourced.

Requests and reviews vendor quotations, ensuring that pricing, scope, quantities, and services are aligned with internal client requirements.

Creates and manages Purchase Orders (POs) in accordance with global procedures, internal agreements, approval requirements, and established financial controls.

Connects with and manages vendors selected to provide clinical supply services, ensuring agreed requirements, timelines, costs, and deliverables are met.

Maintains oversight of POs and services performed by vendors, including follow-up on distribution plans, Site Initiation Visit (SIV) dates, product requirements, delivery timelines, and required quality standards.

Participates in GCS mini-team meetings and provides input regarding vendor processes and procedures, costs, timelines, requirements, and deliverables.

Ensures all activities are executed in compliance with company Good Practices, applicable procedures, and client requirements.

Reviews complex vendor invoices against approved quotations, Purchase Orders, contracts, and services performed to identify discrepancies and support accurate and timely payment processing.

Maintains oversight of PO balances, vendor charges, service costs, and invoice status, and coordinates with Procurement, Finance, Accounts Payable, and internal stakeholders as needed to resolve discrepancies.

Demonstrates financial literacy and attention to cost details, including the ability to understand quotations, pricing structures, invoice line items, taxes, fees, credits, and other vendor charges.

Interacts with internal groups and departments to obtain required approvals, revisions, and supporting documentation.

Completes required ongoing training related to clinical supplies, GxP activities, and applicable regulations.

Participates in and supports departmental project teams.

Coordinates and serves as a liaison with cross-functional teams as required.

Requirements: 

Advance English and good communication skills both written and verbal  

Solid understanding of the Clinical Supply process, such as manufacturing, handling, importing, shipping, exporting, auditing, labeling and packaging

 Strong organizational, planning and time management skills

 planning analytical skills

Good analytical skills and ability to work on issues of a diverse and confidential nature  

Proficient in Microsoft Office programs

 Strong customer service orientation and attention to detail aligned with high standards of quality and excellence 

Adaptive to changes and ability to handle high-pressure situations  

Ability to work in a team environment as well as work independently with moderate direct supervision  Ability to utilize proper channels of communications to voice concerns and suggestion 

Welcome

Thank you for your interest as you consider starting a new career journey with us. As the world leader in serving science, our colleagues develop critical solutions through innovation—and build rewarding careers. Discover their extraordinary stories and connection to our Mission to enable our customers to make the world healthier, cleaner and safer. Their work is a story of purpose. What story will you tell?

About Us

Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue of more than $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, increasing productivity in their laboratories, improving patient health through diagnostics or the development and manufacture of life-changing therapies, we are here to support them. Our global team delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon and PPD.

Accessibility/Disability Access

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

EEO

Thermo Fisher Scientific is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, religion, color, national or ethnic origin, citizenship, sex, sexual orientation, gender identity and expression, genetic information, veteran status, age or disability status.