Virtual Assistant

Company Description

Kloned is a premium executive support service for founders and SME leaders who need more than traditional virtual assistance. Each client partners with a dedicated “Klone”—a highly trained human assistant, enhanced by AI tools—who becomes deeply embedded in the client’s business as a trusted operator. With hubs in London, Dubai, Hong Kong, and New York, Kloned provides near-24-hour coverage and culturally fluent support across major markets. The company focuses on working with leaders who have outgrown generic support and require proactive, high-caliber assistance that can keep pace with their ambitions. Team members join a modern, global environment where technology and human expertise are combined to deliver exceptional executive support.

Role Description

The Virtual Assistant role at Kloned is a remote, contract position providing high-level executive support to founders and SME leaders. Day-to-day responsibilities include managing calendars and schedules, coordinating meetings and travel, handling inbox and communication management, and preparing documents, briefings, and reports. The Virtual Assistant will also assist with project coordination, follow-up on action items, and maintaining organized systems for tasks, files, and information. This role requires proactive problem-solving, anticipating client needs, and leveraging digital tools and AI to streamline workflows and improve efficiency. The Virtual Assistant is expected to maintain confidentiality, deliver accurate work under time pressure, and communicate professionally with stakeholders across different time zones.

Qualifications

• Strong organizational and time management skills, including calendar management, task prioritization, and follow-through on deadlines.
• Excellent written and verbal communication skills, with experience drafting emails, preparing documentation, and interacting with senior stakeholders.
• High digital literacy and comfort with productivity, collaboration, and communication tools; openness to working with AI-powered platforms and automation.
• Proven ability to manage multiple projects simultaneously, coordinate logistics, and maintain structured systems for information and tasks.
• Discretion and professionalism when handling sensitive information, with a strong sense of reliability and accountability.
• Experience supporting executives, founders, or senior leaders in a remote or hybrid environment is highly beneficial.
• Ability to work across time zones, with flexibility in scheduling to support near-24-hour coverage for clients.
• Prior experience as a Virtual Assistant, Executive Assistant, Operations Coordinator, or similar role; bachelor’s degree or equivalent practical experience preferred.