Virtual Assistant: AI Automation & Systems Specialist

Full-Time Virtual Assistant (AI Automation & Systems Specialist) Client Industry: Construction Technology Employment Type: Full-Time (40 hours/week) Work Setup: Remote Timezone: North America Salary : 75k PHP Role Summary We are seeking a highly technical Virtual Assistant with strong experience in workflow automation, API integrations, and AI system development. This role is focused on designing and building automation systems and AI-powered workflows that improve operational efficiency for construction-related businesses. You will be responsible for developing and maintaining automation infrastructure that connects multiple business tools, reduces manual work, and improves overall system efficiency. Workflow Automation Development Build end-to-end automation workflows using tools such as n8n, Make.com, Zapier, or custom solutions Design automation systems that connect multiple business platforms Develop workflows for construction estimating, proposal generation, and document processing Build CRM automation and sales pipeline workflows Create reporting dashboards and automated data flows Implement document tracking and version control systems AI Agent Development Design and deploy AI agents for business process automation Build systems for document analysis and summarization Support BOQ comparison workflows and document review automation Develop AI-assisted proposal and RFP generation workflows Optimize AI outputs using prompt engineering and iterative testing Technical Implementation & Integration Set up automation environments (n8n, Replit, etc.) Integrate APIs across tools such as Notion, Google Sheets, CRMs, ERP systems, and project management platforms Build and maintain data pipelines between systems Configure webhooks, triggers, and automation logic Support deployment and system setup processes Troubleshoot technical issues and optimize workflows System Optimization & Troubleshooting Identify inefficiencies in existing automation systems Debug workflow and API issues Improve system reliability, speed, and scalability Refine automation logic based on performance feedback Research & Continuous Improvement Research automation tools and AI platforms Evaluate new technologies for workflow optimization Recommend system improvements and enhancements Stay updated on automation and AI trends relevant to construction workflows Technical Documentation Document automation workflows and system architecture Create setup guides and technical instructions Maintain records of APIs, integrations, and system dependencies Ensure systems are clearly documented and maintainable Required Skills & Experience Strong experience with automation tools (n8n, Make.com, Zapier, or similar) Experience with API integration and webhook configuration Familiarity with AI tools (ChatGPT, Claude, or similar LLMs) Understanding of data structures (JSON, spreadsheets, etc.) Ability to troubleshoot and debug multi-system workflows Strong analytical and problem-solving skills Ability to work independently with minimal supervision Preferred Experience Experience building AI agents or automation systems from scratch Exposure to construction, engineering, or project-based industries Familiarity with self-hosted systems or deployment environments Background in automation engineering, systems design, or backend workflows Experience in startup or fast-paced environments Tech Stack Familiarity n8n, Make.com, Zapier OpenAI / ChatGPT API, Claude API Replit or similar development environments REST APIs, webhooks, JSON Notion, Google Sheets, Airtable GoHighLevel, HubSpot, or similar CRMs Project management tools (Monday, Asana, Trello) Basic server or cloud deployment familiarity (preferred)