Virtual Assistant California, United States

As an Administrative Assistant you'll: Assist with scheduling for executives and other staff as necessary; Assist finance director with reports, collecting data, etc; Manage and post job-ads across internal and external platforms; Serve as the primary point of contact and manage relationships with building management and vendors; Negotiate and manage vendor contracts Key Responsibilities Answer and direct phone calls, emails, and other inquiries. Organize and schedule appointments and meetings. Maintain contact lists, files, and records. Prepare reports, presentations, and memos. Assist in the preparation of regularly scheduled reports. Order office supplies and maintain inventory. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Assist with various administrative tasks such as data entry, proofreading, and project coordination. Skills, Knowledge and Expertise 2 to three years experience as an Administrative Assistant or Office Admin Assistant Excellent time management skills and ability to prioritize work Strong organizational skills with attention to detail Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) Excellent written and verbal communication skills This is a great opportunity for someone who enjoys multitasking in a dynamic and fast-paced environment.