Virtual Assistant for a Private Education Provider in Australia (Home Based Part Time)
- Hiring from
- Australia
- Work type
- Remote
- Posted
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Client Information
The client is a private medical education and test-preparation provider specializing in training International Medical Graduates (IMGs) for the Australian Medical Council (AMC) Clinical Examination.
Job Description
• Business Administration: Manage inboxes, calendars, appointments, bookings, correspondence, documents, invoices and general administrative requirements, ensuring important matters are prioritised and followed up.
• Client and Stakeholder Communication: Liaise professionally with clients, external organisations, healthcare stakeholders and service providers, coordinating enquiries and keeping relevant parties updated.
• Operational Coordination: Manage outstanding tasks, organise information, coordinate day-to-day activities and proactively follow up on matters requiring attention.
• Marketing and Social Media Support: Assist with social media scheduling, prepare simple marketing materials using approved templates and content, and support the coordination and execution of marketing activities.
• Personal Assistance: Support the business owner with personal and household administration, appointments, property-related matters, travel arrangements, bookings and service-provider coordination.
• Proactive Task Management: Anticipate requirements, take ownership of assigned responsibilities, resolve routine matters independently and escalate decisions requiring the business owner's input.
Must Haves
• Previous experience as a Virtual Assistant, Executive Assistant, Personal Assistant or similar administrative support role. • Strong experience managing inboxes, calendars, appointments and general business administration. • Excellent written and verbal English communication skills. • Confidence communicating with clients, external stakeholders and service providers. • Ability to manage multiple priorities, deadlines and ongoing responsibilities independently. • Experience with social media scheduling and basic marketing administration. • Ability to prepare simple marketing materials using approved content and templates. • Strong organisational skills and exceptional attention to detail. • Confidence using digital systems and AI tools to improve productivity. • Ability to learn new systems quickly, including Kajabi. • Comfortable supporting both business and personal administrative requirements.
Home Office Requirements
Please only apply for this role if you have the following home office requirements: · Perfectly working headset and webcam · Stable internet connection of at least 25 Mbps ~ 50 Mbps · Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later · Quiet room with no distractions or background noises · A backup plan if the power goes out or if your internet connection becomes unstable during your shift Only applicants meeting the strict criteria above will be contacted.
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