Virtual Assistant: Sales Support

Full-Time Virtual Assistant: Sales Support Client Industry: Varies (SaaS, Service-Based Businesses, Agencies, Real Estate, Coaching, Membership Organizations, and more) Employment Type: Full-Time (40 hours/week) Work Setup: Remote Timezone: North America (varies by client) Salary: 50KPHP/Monthly Role Summary We are building a pool of highly capable Sales Support Virtual Assistants to assist sales teams, business owners, and revenue operators across multiple industries. This role is focused on supporting the sales process through structured CRM management, lead tracking, follow-ups, and execution of outbound and inbound sales workflows. You will not be expected to “close deals” independently, but rather to ensure that leads are properly managed, nurtured, followed up with, and moved through the sales pipeline efficiently. While specific tools, processes, and sales structures may vary depending on the client, your core responsibility will always revolve around supporting revenue operations and sales execution. Key Responsibilities CRM Management & Pipeline Organization Maintain and update CRM systems such as HubSpot, Salesforce, or similar platforms Ensure all leads, contacts, and opportunities are accurately recorded Track deal stages and update pipeline status in real time Keep CRM data clean, structured, and up to date Lead Management & Follow-Ups Monitor inbound leads and ensure timely follow-up Execute follow-up sequences based on provided workflows Nurture leads through email, messaging, or CRM tools Ensure no leads fall through the cracks Sales Coordination & Scheduling Schedule sales calls, discovery calls, and follow-ups Coordinate calendars between prospects and sales representatives Send reminders, confirmations, and post-call follow-ups Ensure smooth handoff between lead stages Outreach Support (Non-Strategic Execution) Assist in executing outbound messaging campaigns (email, CRM, or tools provided) Follow pre-defined scripts, sequences, or templates Organize and segment lead lists as instructed Ensure consistency in outreach execution Sales Reporting & Tracking Track key sales activities such as calls, conversions, and pipeline movement Assist in compiling basic sales performance reports Update dashboards or tracking sheets as required Support visibility into pipeline health Administrative Sales Support Organize sales documents, proposals, and templates Assist in preparing materials for sales calls or presentations Maintain structured records of sales activity and communication Support general sales operations as needed Scope Flexibility (Important) This is a pooled role. While the core responsibilities above remain consistent, specific tools, workflows, and sales processes may vary depending on the client you are assigned to. You may be placed in roles supporting: SaaS or software sales teams Service-based business owners Agency or consulting sales operations Real estate or high-ticket sales environments Candidates who demonstrate strong performance may be considered for more advanced roles in sales operations or revenue support. Once matched, you will be onboarded into a specific client environment with a clearly defined sales process, tools, and expectations. Depending on client requirements and role allocation, some placements may operate on reduced or adjusted weekly hours. Final workload and schedule will be confirmed during client matching and onboarding. Standards Required Skills & Experience Experience in sales support, lead management, or CRM-based roles Strong organizational and data management skills Familiarity with sales pipelines and follow-up processes Excellent written communication skills Ability to follow structured sales workflows accurately High attention to detail and consistency Tech Stack Familiarity (Preferred) CRM Systems (HubSpot, Salesforce, Pipedrive, GoHighLevel, or similar) Communication Tools (Email, Slack, Zoom) Scheduling Tools (Calendly or similar) Google Workspace / Microsoft Office Basic automation or sequencing tools is a plus Work Ethic Highly detail-oriented and consistent in execution Proactive in ensuring follow-ups are completed Reliable in managing time-sensitive sales tasks Comfortable working in structured, performance-driven environments Strong sense of accountability and ownership Client-Specific Requirements Each client may have specific sales processes, CRM tools, and workflows. We carefully match candidates based on their experience and strengths, and will align with you prior to any client endorsement to ensure a strong fit.