Virtual Credentialing Associate

Virtual Credentialing Associate

IBI Clinic | Remote Position

Our North Star

Keep our providers, facilities, and clinical programs credentialed, compliant, and ready to operate without delays.

About the Opportunity

IBI Clinic is seeking a highly organized, proactive, and solutions-driven Virtual Credentialing Associate to manage credentialing, insurance coordination, student clinical placements, and healthcare administrative operations.

We are looking for an independent professional who takes ownership, anticipates challenges, and delivers results without constant supervision.

Key Responsibilities

1. Provider & Facility Credentialing

• Manage end-to-end credentialing and recredentialing for physicians, CRNAs, PAs, NPs, RNs, Surgical Technologists, and other clinical personnel.
• Coordinate hospital privileges, facility appointments, and provider enrollment.
• Verify licenses, certifications, education, professional history, and qualifications.
• Maintain credentialing databases, expiration dates, and renewal schedules.
• Coordinate applications and documentation with hospitals, ambulatory surgery centers, and other healthcare organizations.
• Resolve outstanding requirements and ensure compliance with applicable standards.
• Provide leadership with regular updates on credentialing progress and potential risks.

1. Provider & Facility Insurance Coordination

• Coordinate professional liability, malpractice, general liability, and other required insurance coverage.
• Communicate with brokers, carriers, and providers regarding applications, quotations, renewals, and policy documentation.
• Monitor policy expirations, renewal deadlines, and coverage requirements.
• Coordinate Certificates of Insurance (COIs), endorsements, and proof-of-coverage requests.
• Maintain accurate insurance records and identify potential coverage gaps.
• Follow up on pending insurance requirements and support approved coverage arrangements.

1. Student Clinical Placements & Educational Partnerships

• Coordinate internships, externships, clinical rotations, observerships, and shadowing opportunities.
• Serve as the administrative contact for educational institutions, students, supervisors, and facility leadership.
• Establish and maintain partnerships with universities, colleges, medical schools, and healthcare training programs.
• Coordinate affiliation agreements, MOUs, student applications, onboarding, and placement approvals.
• Verify immunizations, background checks, certifications, insurance, and required training documentation.
• Coordinate student placement availability and scheduling.
• Maintain accurate student records, assignments, and rotation schedules.
• Ensure all documentation and approvals are completed before clinical activities begin.

1. Administrative & Operational Excellence

• Provide administrative support to executive leadership and healthcare operations.
• Maintain centralized trackers, electronic records, databases, and reporting systems.
• Develop and improve Standard Operating Procedures (SOPs).
• Monitor deadlines, pending deliverables, and administrative requests.
• Coordinate with providers, administrators, insurers, educational institutions, and internal departments.
• Prepare progress reports highlighting completed tasks, outstanding requirements, and operational risks.
• Identify opportunities to improve workflows and automate repetitive processes.
• Support special projects while maintaining strict confidentiality.

Required Qualifications

• Minimum 2–3 years of experience in U.S. healthcare credentialing, provider enrollment, medical staff administration, or related healthcare operations.
• Knowledge of U.S. healthcare credentialing, licensing, provider verification, hospital privileges, and recredentialing.
• Understanding of professional liability insurance and healthcare insurance documentation.
• Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and Teams.
• Excellent written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple deadlines, work independently, and resolve problems.
• Understanding of HIPAA and applicable healthcare confidentiality requirements.

Preferred Qualifications

• Experience supporting ambulatory surgery centers, hospitals, or multispecialty healthcare practices.
• Experience credentialing physicians, CRNAs, PAs, NPs, RNs, and Surgical Technologists.
• Familiarity with CAQH, NPI/NPPES, and credentialing databases.
• Experience coordinating malpractice insurance, renewals, and Certificates of Insurance.
• Experience managing clinical rotations, externships, and educational affiliation agreements.
• Experience supporting U.S.-based healthcare organizations remotely.
• Familiarity with healthcare accreditation and regulatory compliance standards.

Our A-Player Standards

At IBI Clinic, we value professionals who demonstrate:

• Ownership & Accountability: Take responsibility and deliver results without constant reminders.
• Solutions-Driven Mindset: Identify challenges early and take practical action.
• Sense of Urgency: Understand how administrative delays affect clinical readiness.
• Attention to Detail: Maintain accurate records and prevent avoidable errors.
• Proactive Communication: Provide timely updates and escalate risks.
• Curiosity & Continuous Improvement: Improve processes and embrace automation.
• Positive Energy & Professionalism: Collaborate respectfully and maintain a results-oriented approach.

What Success Looks Like

Within 30 Days

• Understand credentialing, insurance, and student placement requirements.
• Audit existing records, trackers, and pending applications.
• Identify critical gaps, upcoming expirations, and unresolved issues.
• Establish priorities and centralized tracking.

Within 60 Days

• Independently manage assigned credentialing, insurance, and placement workflows.
• Establish reliable renewal and follow-up processes.
• Maintain consistent leadership reporting.
• Resolve outstanding administrative gaps within your control.

Within 90 Days

• Demonstrate full ownership of assigned administrative functions.
• Maintain accurate records with no preventable missed deadlines.
• Establish standardized workflows and documented SOPs.
• Deliver measurable improvements in efficiency, accuracy, and turnaround time.

Why Join IBI Clinic?

• Be part of a growing healthcare organization.
• Take ownership of meaningful, high-impact work.
• Collaborate with a results-driven team.
• Expand your expertise in U.S. healthcare operations.
• Make a measurable impact on compliance and operational efficiency.

About IBI Clinic

IBI Clinic is a growing healthcare organization committed to delivering high-quality, accessible, and patient-centered surgical care.

Our vision is to become one of the most respected and successful surgical groups in the United States through high-performing teams, operational excellence, and exceptional patient experiences.

Learn more at www.ibiclinic.com

Equal Opportunity Employer

IBI Clinic provides equal employment opportunities to qualified applicants in accordance with applicable laws and regulations.

Recruitment Agency Notice

IBI Clinic does not accept unsolicited resumes from third-party recruiters or staffing agencies. No placement fees will be paid for candidates submitted without an authorized recruitment agreement.