Virtual Executive Assistant

JOB DUCK IS HIRING A VIRTUAL EXECUTIVE ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Join Job Duck as a Virtual Executive Assistant and play a key role in supporting a fast-growing business law practice. In this position, you will serve as the right hand to a busy executive, ensuring daily operations run smoothly, priorities stay on track, and important details never fall through the cracks. You will manage schedules, coordinate communications, prepare materials, organize information, and provide proactive administrative support that helps drive business success. The ideal candidate thrives in a dynamic environment, remains calm through periods of growth and change, and is confident working with direct communication styles while maintaining professionalism and focus. If you are highly organized, detail-oriented, resourceful, and enjoy solving problems before they become issues, this opportunity offers meaningful impact and professional growth.

Schedule:

Monday to Friday from 8:00 AM - 5:00 PM [PST][PDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

• Anticipating administrative needs and proactively implementing solutions
• Tracking action items and follow-ups from meetings and conversations
• Monitoring ongoing projects, priorities, and deadlines to ensure nothing falls through the cracks
• Coordinating scheduling activities through Calendly and related platforms
• Maintaining and coordinating the executive’s calendar, preventing scheduling conflicts, and ensuring appointments are accurately managed
• Generating and compiling reports as requested
• Managing and updating information within MyCase and other business systems
• Filing, organizing, and maintaining digital documents and records
• Booking and coordinating business travel arrangements, accommodations, and itineraries
• Serving as a key point of coordination between the executive and internal or external stakeholders
• Preparing documents, reports, presentations, and supporting materials for meetings and business activities
• Scheduling internal and external meetings and distributing necessary meeting materials
• Managing and organizing the executive’s inbox, ensuring timely responses and follow-up on critical communications

What We’re Looking For:

• 2–3 years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or similar support role
• Experience managing executive calendars and inboxes
• Experience coordinating meetings, travel arrangements, and business documentation
• Experience working in fast-paced and evolving environments preferred
• Proficiency with MyCase, OpenPhone, Microsoft Office Suite, Microsoft Outlook, Microsoft Excel, OneDrive, and Calendly
• Strong organizational and time-management skills
• Ability to manage multiple priorities simultaneously
• Comfortable working independently with minimal supervision
• Ability to maintain confidentiality and professionalism
• Reliable internet connection and dedicated workspace
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1,060 to 1,150 USD.
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.