Visiting Student Program Manager

Job Description:

The Visiting Student Program Manager leads and manages the visiting medical student and away rotation programs. The position oversees and executes the full lifecycle of visiting student and away rotation process that includes applications, fees, compliance, institutional policies, and AAMC requirements working closely with hospital-based departments on enrollment management. Serves as primary system administrator and subject matter expert for the AAMC VSLO application portal. The position is responsible for clinical training agreements for the Warren Alpert Medical School. As a key member of the Records and Registration team, the position reinforces other critical record operations across multiple medical administrative systems.

Job Qualifications:

Education and Experience

• Bachelor’s Degree with a minimum of 3 years’ experience (preferably in an academic environment) required and/or equivalent combination of education and experience

• Demonstrated experience working in multiple systems or administrative databases and utilizing general reporting preferred

• Proficient in the use of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite

Job Competencies

• Excellent communication, organizational and interpersonal skills: ability to maintain confidentiality
• Ability to work in multiple systems, manage complex processes and problem solve effectively
• Superior organization, interpersonal and customer service skills
• Ability to perform job duties efficiently and accurately with minimal supervision, effectively prioritize work, multi-task, and easily adjust to changing work priorities and deadlines
• Maintain high degree of professionalism, focus and follow through to be able to juggle multiple competing priorities while maintaining accuracy and follow-through

CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date:

2026-10-08

Job Posting Title:

Visiting Student Program Manager

Department:

Warren Alpert Medical School

Grade:

Grade 9

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid

Submission Guidelines:

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.

About Us

Welcome!

Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Additional Information:

You can find detailed information about our salary ranges on our website.

Attachments:

A resume is required as part of your job application. Please also include a cover letter and any other related documents as noted in the job description.

Questions Submitting Your Application:

If you have questions about submitting your application, please contact employment@brown.edu.