Weatherization & Housing Affordability Program Manager - Virginia Community Action Partnership

THE OPPORTUNITY

We are seeking a Weatherization and Housing Affordability Program Manager for our client, the Virginia Community Action Partnership (VACAP). This statewide membership association supports Virginia's thirty-one non-profit private and public community action agencies. VACAP's mission is to build the capacity and competencies of Virginia's community action agencies to achieve their mission of creating economic opportunities and facilitating mobility from poverty for the people of Virginia. VACAP also partners with all of the state weatherization assistance providers and economic mobility partners across the state. The Weatherization Program Manager shall lead the implementation, administration, and monitoring across a $9.5 million program with 18 subgrantee organizations with VACAP's new weatherization, workforce and resilience hub initiative. The Program Manager will also serve as VACAP's in-house subject matter expert on delivering grant-funded programs across the broader energy and housing affordability space, including weatherization, energy efficiency, home repair, solar, resiliency and related programs, and will support the leadership in building and maintaining relationships and funding opportunities with state, private, and philanthropic partners.

POSITION OVERVIEW

The Weatherization and Housing Affordability Program Manager manages day-to-day program delivery, quality, and relationships with subgrantee organizations, contractors, and program funders. Responsibilities include strengthening operations, supporting subgrantee performance, monitoring budgets and expenditures, maintaining records, and ensuring compliance with grant requirements and program standards. Working closely with leadership, fiscal staff, and the Senior Grants Manager as a peer partner, the Program Manager provides subject matter expertise and program data to support shared reporting requirements and deadlines.

Beyond the 18 subgrantees, the Program Manager is VACAP's key subject matter expert on grant-funded programs across weatherization, energy efficiency, home repair, solar, and other components of housing affordability. In this role, the Program Manager supports the CEO, Deputy Executive Director, and other VACAP leaders in building relationships and developing opportunities with state agencies, utilities, and private and philanthropic funders, and represents VACAP on their behalf in meetings, working groups, and convenings in this space. VACAP's policy positions and advocacy remain the responsibility of the CEO based on board priorities.

The Weatherization and Housing Affordability Program Manager also staffs VACAP's Housing Committee and supports VACAP's housing priorities, community resilience, solar strategies, and workforce development opportunities in weatherization, energy efficiency, and solar. This work includes exploring power purchase agreements and other solar revenue opportunities that strengthen Community Action Agencies' financial sustainability. More than 50% of the role is focused on weatherization related programming. The remainder is a mix of the other duties.

The position reports to the Deputy Executive Director and is full-time, exempt (FTE 1).

ESSENTIAL FUNCTIONS

• Manage day-to-day relationships with program funders, state agencies, subgrantees, contractors, and community partners, coordinating with the Senior Grants Manager on funder communications and shared grant requirements.
• Support the CEO and Deputy Executive Director in building relationships and developing new funding and partnership opportunities with state agencies, utilities, and private and philanthropic funders across weatherization, energy efficiency, home repair, solar, and housing affordability.
• Represent VACAP on behalf of the CEO, Deputy Executive Director, and other leaders in meetings, working groups, and convenings on weatherization, energy, and housing affordability programs; prepare program data, briefings, and talking points to support leadership in these discussions.
• Lead the planning, implementation, and continuous improvement of VACAP's statewide Weatherization Program, establishing priorities, production goals, and performance measures with the Deputy Executive Director.
• Serve as VACAP's in-house subject matter expert on weatherization, energy efficiency, home repair, solar, and related housing affordability programs, providing program guidance, training, and technical assistance to subgrantees while drawing on technical staff and partners for detailed field expertise.
• Develop and maintain program policies, procedures, quality standards, and data collection practices consistent with federal and Virginia weatherization requirements and VACAP's centralized systems.
• Monitor subgrantee production, service quality, contractual deliverables, and compliance through desk reviews, site visits, and coordinated program and fiscal reviews; document findings and support corrective actions.
• Monitor budgets, expenditures, contractor pricing, grant balances, and subgrantee financial performance; communicate funding requirements and recommend improvements to internal controls.
• Prepare program reports and provide timely production, outcome, and expenditure data to the Senior Grants Manager; collaborate on financial reports, invoices, reimbursements, and other submissions within established deadlines.
• Administer contractor agreements, onboarding, performance concerns, work orders, and change orders; maintain complete program, procurement, contract, and financial records.
• Staff VACAP's Housing Committee, track relevant policy and funding developments, and support VACAP leadership on housing production, counseling and eviction prevention.
• Coordinate workforce development, training, credentialing, and career pathways in weatherization, energy efficiency, home repair, and solar with member agencies, education and industry partners, and VACAP's PD/Training Manager.
• Performs other duties as assigned with an innovative and growing team of mission focused colleagues.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong organizational skills, attention to detail, and ability to manage multiple projects, competing priorities, and deadlines.
• Strong interpersonal, communication, and relationship-management skills to build partnerships and support accountability among subgrantees, contractors, funders, and colleagues.
• Cultural awareness, professionalism, and ability to work respectfully and effectively across a large variety of internal and external stakeholder communities.
• Knowledge of weatherization operations, compliance, and residential energy efficiency practices, with familiarity with housing, solar, and workforce development programs.
• Ability to represent VACAP credibly with state agencies, funders, and partners, and to translate program expertise into clear briefings and recommendations for leadership.
• Ability to administer grant-funded programs, interpret requirements, monitor budgets, and maintain accurate financial and program records.
• Sound judgment and problem-solving skills to resolve discrepancies, address performance concerns, and remain effective under pressure.
• Proficiency in Microsoft Office and program management systems, with ability to analyze data and improve procedures and program performance.
• Ability to work independently, take initiative, collaborate within shared systems and deadlines, and adapt to evolving program requirements.

EDUCATION AND EXPERIENCE

• Education (required): Associate's degree or higher in grants management, construction management technology, business administration, public administration, public policy, construction management, or a related field preferred. Equivalent combinations of relevant education, training, and experience may be considered.
• Relevant Experience (preferred): At least five years of experience in weatherization, energy efficiency, housing, home repair, solar, construction, contracting, building trades, or a related field, including at least three years in weatherization or residential energy efficiency programs.
• Program and Grant Experience (preferred): At least three years of experience in weatherization program administration, grant-funded program management, or a closely related area, including oversight of subgrantees, contractors, or crews. Experience working directly with public and private funders is strongly preferred.
• Management Experience (preferred): Demonstrated experience leading programs or projects, including compliance monitoring, reporting, budget oversight, or stakeholder engagement.
• Certifications (preferred): Building Performance Institute (BPI) or DOE Home Energy Professional certification is a plus but not required; willingness to complete relevant technical training is expected.
• Program and Policy Knowledge (preferred): Familiarity with DOE Weatherization Assistance Program rules, Virginia DHCD weatherization and housing programs, 2 CFR 200 (Uniform Guidance), and solar, resilience, or clean energy programs and financing.

TRAVEL

Regular travel throughout Virginia is required, including visits to subgrantee offices, partner and funder meetings, conferences, and trainings, including trips of up to approximately three hours each way. Travel is expected to represent up to approximately 15% of the position's time.

PHYSICAL REQUIREMENTS

The position primarily involves standard office work, including prolonged periods of sitting, computer use, and participation in meetings. Occasional travel and visits to subgrantee offices are required.

BENEFITS

Competitive salary commensurate with experience. The salary range is $75,000–$95,000 annually. The position is based in Richmond, Virginia with hybrid work arrangements.

Comprehensive benefits package, including health insurance, retirement plans, and paid time off.

HOW TO APPLY

If you are a qualified, motivated, and dedicated professional with a passion for nonprofit community action and a desire to contribute to a dynamic and growing organization, we want to hear from you! Please submit your resume and cover letter outlining your qualifications and why you are interested in joining the team.

For best consideration, please submit your information by December 10, 2026. The position will remain open until filled.

Warren Whitney (the Firm) and VACAP (the client) are an equal opportunity employer. The Firm on behalf of its client will not discriminate against applicants or employees on the basis of race, color, religion, national origin, age, sex, pregnancy (including childbirth or related medical condition), disability, genetic information, sexual orientation, gender identity, military status, citizenship, or any other class protected by applicable law. The Firm reserves the right to alter, change, modify, and/or terminate this job posting at any time without notice, or obligation, to any party.