Workplace Coordinator

Inventory & Stock Management

• Directly oversee high-volume food, beverage, and kitchen stock, performing rigorous inventory tracking across all Miami office facilities.

• Execute daily restocking routines to ensure breakrooms, kitchens, and beverage stations remain fully supplied.

• Monitor stock consumption patterns to prevent shortages and minimize waste.

• Maintain clean, organized storage facilities, walk-in pantries, and supply cabinets according to workplace standards.

Vendor & Delivery Coordination

• Receive, unpack, and verify vendor deliveries and order fulfillments.

• Inspect delivered stock against purchase orders, identifying and resolving discrepancies or quality issues promptly.

• Coordinate delivery schedules with suppliers to minimize disruption to office workflows.

Equipment Maintenance & Care

• Maintain kitchen and breakroom equipment, including espresso/coffee machines, ice coolers, and water dispensers, in optimal working condition.

• Perform regular sanitation, cleaning, and basic user maintenance on beverage equipment.

• Take ownership of equipment upkeep by reporting technical issues and coordinating necessary repairs or service calls with external service vendors.

Facility & Workplace Support

• Partner directly with the Head of Workplace to ensure communal spaces across office facilities remain presentable, safe, and efficient.

• Conduct periodic walk-throughs of office communal areas to ensure clean and orderly kitchen environments.

• Support general workplace operations and assist with catering setup for major team events or internal meetings as needed.

Physical Capabilities

• Comfort and ability to operate in a physically active role involving frequent lifting and carrying of food and beverage cases.

• Physical Requirement: Must be able to regularly lift, move, and transport heavy food and beverage cases weighing up to 50 lbs throughout the day.

• Capacity to remain on your feet, move continuously, and repeatedly stock items across multiple floors and kitchens throughout the workday.

Professional Competencies

• Organizational Skills: Strong organizational skills with proven ability to track inventory accurately, monitor stock levels, and maintain neat work spaces.

• Self-Direction & Ownership: A self-directed worker who takes ownership, uses good judgment, and manages tasks without requiring constant supervision.

• Dependable Follow-Through: Reliable execution and ability to manage recurring daily and weekly duties across multiple kitchens in multiple offices.

• Problem-Solving & Communication: Clear verbal communication skills and sound judgment when escalating facility or equipment issues.

Work Environment & Physical Demands

• Location & Attendance: Strictly 100% on-site presence required at our Coral Gables & Coconut Grove office locations (no remote or hybrid option available).

• Activity & Physical Demands: Physically demanding role requiring frequent heavy lifting (up to 50 lbs), bending, stretching, and continuous walking across multiple floors to handle heavy F&B inventory.

• Schedule: Standard full-time schedule, aligned with primary office operating hours.