Admin Listing - Real Estate

COMPANY DESCRIPTION

Imza Premium Properties is a leading boutique real estate agency in Dubai, specializing in luxury residential, commercial, and investment properties. Guided by the meaning of Imza “signature” we deliver high value real estate solutions built on trust, precision, and measurable results.

SOCIAL MEDIA ACCOUNTS & OFFICE LOCATIONSIMZA CEO

Profile: https://www.linkedin.com/in/sherzod-davlatov/IMZA Properties (Off-Plan, Re-sale Off-Plan, Secondary)Linked-In: https://www.linkedin.com/company/imza-premium-properties-llc/Instagram: https://www.instagram.com/imza_premium_properties?igsh=MWhkcXJ5ODVzZmJjaw==Website: https://imza.aeImza Office: https://maps.app.goo.gl/aByXPknhwrLfMcLa7?g_st=iwb.

We are looking for a detailed-oriented, organized, and proactive Real Estate Admin & Listing Specialist to join our growing team. In this role, you will be the backbone of our daily office operations and property marketing efforts—ensuring properties are published seamlessly across major portals, compliance requirements are strictly met, and our brokers are supported efficiently.

• Create, manage, and optimize property listings across major portals (Property Finder, Bayut, Dubizzle, website, etc.).
• Obtain, verify, and upload necessary documentation for listings (Trakheesi permits, NOCs, Form A/B, Title Deeds, owner passports).
• Ensure high quality scores on property portals through high-resolution photography/videography uploads, compelling descriptions, and updated property details.
• Monitor portal performance, lead routing, and package credits.

• Provide comprehensive administrative support to the sales and leasing team.
• Prepare contracts, agreements, listing agreements, and official correspondence.
• Maintain and update the company CRM system (ensuring leads, listings, and client details are accurately recorded).
• Coordinate between clients, agents, developers, and conveyancers to ensure smooth transaction workflows.
• Manage incoming inquiries via phone, WhatsApp, and email, routing leads to the appropriate brokers.
• Maintain organized physical and digital records for compliance and audit purposes.

• Experience: Minimum 1–2 years of administrative experience within a Dubai real estate brokerage (required).
• Portal Expertise: Proficiency in managing Property Finder Manager, Bayut Pro, and Dubizzle.
• System Knowledge: Hands-on experience with real estate CRM systems (e.g., Masterkey, Salesforce, PropSpace, or similar).
• Regulatory Understanding: Good understanding of DLD / RERA guidelines, Trakheesi permits, and necessary listing documentation.
• Skills: Excellent written and verbal communication skills in English (Arabic is a plus). High proficiency in MS Office (Word, Excel, PowerPoint).
• Traits: Strong attention to detail, ability to multitask under pressure, and strong organizational skills.

• Competitive Salary + Commission
• Residence Visa and Medical Insurance
• Bonus and Incentives
• Ticket Roundtrip
• Company Assets like phone, sim and company laptop

Interested applicants can send their cv to hr@imza.ae