Administrative Assistant

Rose-Hulman Institute of Technology has an opening in the Office of the President as an Administrative Assistant. We have been ranked No. 1 among U.S. engineering colleges by the U.S. News & World Report Best Colleges Guide for the last 27 consecutive years. As the Administrative Assistant in the Office of the President, you will perform basic clerical duties for the Institute by fielding, screening, and redirecting telephone, and walk-in routine inquiries, greeting visitors and providing general information. You will set up and maintain filing systems and databases, create and formulate spreadsheets, and preserve materials from a variety of information systems. This position will also include projects for various operational areas, including oversight of the Institute’s online textbook system and supporting the Bookstore. Additionally, the Administrative Assistant will schedule appointments, meetings and locations using an electronic calendar; plan and schedule w/o consultation; arrange programs/events; attend meetings and prepare notes, follow up as necessary; independently compile materials for meetings. The position will arrange details of complicated travel plans involving lengthy trips; prepare travel schedule, itinerary and appointment contacts; review accuracy of assigned charges; order supplies within guidelines; may assist with travel reimbursements. This position will monitor budgets for expenses and balances; investigate discrepancies; process charges, P-Card purchases, and travel reimbursements; may assist with grant preparation. Qualified candidates will have an associate degree and three to five years of professional work experience. Preferred candidates will have higher education experience; excellent verbal and written communication skills, excellent interpersonal and customer service skills; advanced skills in Microsoft Office Suite or related software; ability to learn and adapt to new processes and systems; excellent organizational skills and attention to detail; advanced understanding of clerical procedures and systems such as recordkeeping and filing; and the ability to work independently. At Rose-Hulman, your successes are celebrated in a welcoming, supportive, and flexible environment with a number of benefits and resources including a variety of health benefit options; voluntary benefits such as Group Accident and/or Group Critical Illness Insurance, Pet Insurance, and Caregiver Resources; participation in Tuition Exchange; a generous and flexible paid leave program and dedicated time for professional development. As a Rose-Hulman employee, you will also enjoy access to full-service fitness facilities and programming; a performing arts center featuring national touring acts and campus productions; and access to state-of-the-art labs, facilities, and equipment. All employees experience opportunities to have an impact on student lives and be part of a greater purpose through multidisciplinary project collaboration that can have a global impact as well as receiving continual encouragement and support of philanthropic and volunteer opportunities. Consistently ranked No. 1 among U.S. engineering colleges by U.S. News & World Report, Rose-Hulman Institute of Technology is a STEM (Science, Technology, Engineering, and Mathematics) focused institution, whose students’ education and success are the nucleus of everything we strive for. We support and recognize excellence in teaching, learning, innovation, and intellectual growth of our students, faculty, and staff. Our campus culture is student-focused, welcoming, and inclusive. Here, we believe that every employee has a role to play in the mission of the institute: to provide our students with the world's best undergraduate science, engineering, and mathematics education in an environment of individual attention and support. Located on the banks of the Wabash River and conveniently located within driving distance of seven major cities, Terre Haute is a vibrant community with a revitalized downtown, museums, parks, four higher ed institutions, a rich historical past, and dynamic food, music, and arts scene. Pay range is $19.23 – $21.63 (or $40,000 - $45,000 annually). Pay is competitive. A higher pay may be negotiated based on experience and qualifications. Rose-Hulman conducts background checks for all prospective employees, including criminal history, education, social media, employment, driving records, and reference checks, where relevant to job duties. The scope depends on the role's responsibilities and Institute necessity. Information from background checks will be used solely to assess a candidate's suitability for employment, ensuring a safe and productive workplace, and will be handled in compliance with federal and state laws. Applications: Only online applications/resumes submitted via the Rose-Hulman Institute of Technology Employment Opportunities website, jobs.rose-hulman.edu, will be accepted until the position is filled. Contact Human Resources via email, [email protected] , for questions. This position is not eligible for work visa sponsorship at this time. EEO Rose-Hulman Institute of Technology is an equal opportunity employer. It is the Institute’s policy to treat all employees and applicants equally according to their individual qualifications, abilities, experiences, and other employment standards. Rose-Hulman will not discriminate against any employee, applicant for employment, student or applicant for admission, including protections for those opposing discrimination or participating in any complaint process on campus or within the Equal Employment Opportunity Commission or other human rights agencies. Rose-Hulman Institute of Technology is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact the Office of Human Resources.