Administrative Assistant

Job Description Summary

Job Description

Roles and Responsibilities:

• Be responsible for creating, populating and distributing reports, creating PowerPoint presentations, maintaining calendars, booking travel.
• Support in various ad hoc projects, plan meetings, execute on objectives
• This role will require very strong computer skills and the ability to work within deadlines
• This position will report to the Plant Leader
• This position will support the Dayton Site, Site Leader and assist with tasks for the Unison Manufacturing Leader
• Work with outside vendors for employee events, coordinating events, meeting preparation
• Assist in purchasing of all supplies for Production Leadership
• Maintain documents for Production leadership through electronic methods
• Keep production details current and accurate
• Book travel for executives, assisting with travel needs for other leaders
• Complete SSS Ordering for Production Leadership
• Manage and support large and small meetings; set-up, catering, logistics
• Ownership and scheduling of standard site rhythms/events (i.e. All Employee meetings, roundtables)
• Managing site communication boards/TV's
• Managing branded materials ordering and inventory
• Assisting with new employees’ welcome and onboarding
• Maintain Department Performance Metrics
• Manage/assist with company leadership meetings held onsite with room coordination and accommodations
• Maintain relationships and help to communicate with on-site vendors who support facility functions (i.e. cafeteria vending)
• Assist other local sites or business leadership that do not have full-time admin support as needed
• Support with ad hoc site requests as needed
• Ability for some flex schedule hours; typically, first shift hours (6:00 a.m. to 2:30 p.m.). Occasional support of off-hours schedule may be required.

• Self-driven and will work with limited supervision, meet day-to-day short-term objectives, and provide direct support to the production floor with questions.
• Forward thinking and creative at finding ways to engage, support and positively impact the facility.

Required Qualifications:

Associate’s Degree or High School Diploma / GED from an accredited school or institution.

Preferred Qualifications:

• Minimum of 3 years of administrative support experience
• Ability to work proficiently in Excel, including navigating files, data input, VLOOKUP’s, sums, etc.
• Ability to obtain a Purchase card for Company supplies/various purchases/ group lunch meetings, etc.
• Sense of urgency
• Strong interpersonal skills
• Strong time management ability
• Ability to prioritize and multi-task
• Experience working in and navigating computer applications such as SSS, SAP & Gensuite.
• Work experience in a manufacturing environment
• Strong communication skills and ability to learn and understand all policies, practices, and procedures
• Ability to work independently and solve problems
• Able to handle and keep information confidential
• Strong team player and desire for hands on approach to manufacturing troubleshooting. SAP / ERP Experience

Additional Information:
GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness. ​

GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or programs (i.e., is a “Sponsor”). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor’s welfare benefit plan or program. This document does not create a contract of employment with any individual.

GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Employees may also be subject to random and reasonable-suspicion drug and alcohol testing.

About Us

At GE Aerospace, we invent the future of flight, lift people up, and bring them home safely. We are a world-leading provider of jet engines, components, and integrated systems for commercial and military aircraft. At GE Aerospace, respect for people is core to our culture and commitment to FLIGHT DECK, our proprietary lean operating model. We attract, develop, and retain industry-leading talent from all backgrounds and cultivate communities where people are respected and empowered to reach their fullest potential. For the people of GE Aerospace, their work isn't just a job. It's their passion and purpose. We work and win as one team, accountable to each other and our customers, and we are always finding a better way to climb higher together. We were meant to fly.