Asst Port Operations Coordinator

Job Purpose

The port operations coordinator is responsible for overseeing various aspects of manpower and daily operations, ensuring accurate and timely processing of employee-related tasks. This role involves meticulous attention to detail, strong organizational skills, and effective communication with both internal teams and external stakeholders

Package - 3000 +Visa +Accommodation

Principal Accountabilities / Key Result Areas

• Check in with the supervisor the previous night to confirm the next day's duty schedule.
• Ensure that there are no client complaints arising from workers' poor performance, failure to adhere to safety rules, or sleeping on the worksite or vessels.
• Discuss manpower requirements, assignments, and scheduling with the appropriate administrative personnel.
• Maintain proper standards of personal cleanliness and ensure adherence to the departmental dress code.
• Determine work procedures, prepare work schedules, and expedite workflow. Study and standardise procedures to improve operational efficiency and effectiveness.
• Assess job priorities and assign employees to appropriate job sites.
• Ensure that each worker receives adequate safety training and is fully qualified for their respective job assignment.
• Ensure employees wear the required personal protective equipment (PPE), including coveralls, safety shoes, safety jackets, and helmets, as appropriate for the job.
• Help train new employees and assist them as they learn new tasks.
• Manage and supervise employees across assigned warehouses or manufacturing sites with designated duty schedules. Plan and organise workloads and employee assignments, train, motivate, and evaluate assigned employees, review progress, and direct changes as needed.
• Provide leadership and direction in developing short- and long-range plans. Coordinate departmental activities with other departments and clients as required.
• Provide clear direction to the crew when outlining a project.

Quality Control:

• Double-check workmanship using a punch list to identify deficiencies and avoid rework.
• Provide clear instructions to workers regarding what needs to be done and how the work should be carried out.
• Ensure all safety precautions are followed, including updating and maintaining safety kits.
• Prepare and maintain daily, monthly, and annual reports and records as assigned.
• Resolve personnel problems, complaints, and formal grievances wherever possible, or refer them to higher-level supervisors for resolution.
• Ensure regular visits to the client's premises three times per week to proactively address any issues.
• Conduct regular site visits three times per week to meet with supervisors and employees, identify emerging issues, and resolve them promptly.
• Maintain proper email communication with the client during emergencies, providing updates on the current situation and proposed resolutions.
• Share daily attendance records with the client.
• Request weekly attendance reports from the client to facilitate timely payroll processing.