Bilingual Administrative Assistant

About Cross Labs

We’re hiring talented early-career individuals for a wide variety of projects for our teams in Tokyo and Kyoto. Our mission is to bridge the divide between intelligence science and AI technology at the service of human society. To achieve this, we're building a team of individuals whose interests cover diverse topics including artificial life, cognitive neuroscience, collective intelligence, deep learning, robotics, computational linguistics, mathematics, physics, art, science communication, education, and more. We encourage team members to explore a topic that interests them and pushes us closer to making science fiction a reality. To see a few of our current and ongoing projects, please visit our blog.

We are seeking a highly organized, detail-oriented, and bilingual Administrative Assistant to support our growing research team in day-to-day operations, communication, and translation tasks. This is key to keeping our multilingual, international team running smoothly.

• Full-Time (part-time negotiable)
• Remote/hybrid/onsite negotiable
• Visa support available
  
  

Key Responsibilities

• Provide bilingual (Japanese/English) administrative support across teams
• Translate written materials (emails, reports, documents) accurately and efficiently
• Interpret in real-time during meetings or events when needed
• Coordinate scheduling, meetings, and travel logistics for team members
• Support internal documentation and correspondence
• Liaise with external partners and institutions in both Japanese and English
  
  

Required Qualifications

• Fluency in both Japanese and English (spoken and written)
• N1 JLPT level minimum
• Can read and write kanji
• Strong communication skills in both languages
• Excellent organizational skills and keen attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Comfortable working in a dynamic, international research environment
• Proficient with Google Workspace, spreadsheets, and email tools
  

Nice-to-Haves

• Prior experience in a bilingual administrative or operations role
• Familiarity with academic, research, or tech environments
  
  

How to Apply

Please apply via the button below. Prepare a resume, letter of intent, a short 2-minute self-introduction video, up to two references (name and emails only at this stage), and samples of your bilingual language proficiency.

We sincerely thank you for your interest in Cross Labs.

Responsibilities

• Work with your mentor to lay out the scope of your project, including checkpoint goals
• Work with other members of the lab to learn, grow, and explore new ideas
• Be flexible in your approach to your project, since you never know how new discoveries will change your goals!
• Regularly communicate with your mentor and collaborators about your progress and ideas
• Join weekly lab meetings and monthly events
• Don’t be afraid to ask questions, try new things, and get involved with other projects!
• Share the results of your project in the form of a blog post and presentation (and possibly a paper) at the end of your internship