Community & Events Coordinator

About the Role

What You'll Do

• Own the event calendar end to end. Conferences, sponsorships, field events, executive dinners, roundtables, virtual sessions. Dates, owners, budgets, deadlines, all of it.
• Run the logistics nobody notices until they go wrong: venues, catering, AV, shipping, swag, booth builds, plus travel and lodging for the team.
• Treat every sponsorship like the contract it is. Track each deliverable we paid for (passes, speaking slots, logo placement, attendee lists) and chase down anything we didn't get.
• Keep the money straight. Vendor contracts, invoices, budgets, and committed vs. actual spend for every event.
• Build guest lists with sales, run invites and RSVPs, and get the right people in the room. Not just the most people.
• Send our team in prepared: who's attending, who we want to meet and why, run of show, talking points.
• Close the loop fast. Leads and conversation notes land in HubSpot while people still remember meeting us, and sales knows exactly who to follow up with.
• Keep the community warm between events with dinners, meetups, customer roundtables, and the small touches that make people feel like insiders.
• Report on what worked: spend, show rate, ICP conversations, pipeline influenced. Then make an honest call on whether we go back.

In Your First Six Months

• Every event on the calendar has an owner, a budget, a prep plan and a follow-up plan.
• Event leads hit HubSpot within two business days, every time.
• We have a repeatable executive dinner playbook we can run in any city on three weeks' notice.
• You can tell us which events to cut next year, with the numbers to back it up.

You Might Be a Fit If You

• Have 2+ years in event coordination, field marketing, or community, ideally at a B2B SaaS startup (4+ is even better)
• Have run both a big conference sponsorship and an intimate dinner, and know they're completely different jobs
• Are relentlessly organized. Nothing slips through the cracks because you don't let it
• Can negotiate with venues and vendors without getting pushed around
• Are comfortable living in spreadsheets, budgets, and a CRM
• Stay calm when the booth shipment is lost, the projector is dead, and doors open in an hour
• Write clearly and quickly: invites, briefing docs, follow-up emails, Slack updates
• Are up for real travel and the occasional late night. Events happen when they happen

Bonus Points

• You've built a community from scratch, online or IRL
• You know the GTM event circuit: Pavilion, SaaStr, Consensus and the rest
• You've run international events and know what time zones, VAT, and GDPR do to a plan
• You use AI to do in an hour what used to take a day. We run our events out of a tool we built ourselves, and you'll help shape what it does next
• You've worked in CRM like Hubspot and Salesforce

Why Opine

What We Offer

• Competitive salary. Pay that matches your experience and the scope of the role.
• Relocation support. We'll cover the cost to move you to Raleigh/Durham so you can work closely with the team.
• A collaborative, high-velocity venture. You'll be deeply embedded in early product and business decisions, with deep entrepreneurial roots all around you.
• Lightheartedness and humor. We take the business seriously. We don't take ourselves seriously.