Executive Administrative Assistant

Company Introduction

Flyhigh Talent is a subsidiary of FlyHigh Group, Inc., which specializes in human resources and talent acquisition with a focus on US-China jobs. FlyHigh Talent is headquartered in Silicon Valley, California, and currently provides professional recruiting and business consulting services to over 500 companies in the San Francisco Bay Area as well as other major U.S. metropolitan areas.

In terms of recruiting, Flyhigh Talent is a professional human resources company that specializes in providing bilingual candidates with bicultural backgrounds. Flyhigh Talent has not only signed exclusive contracts with many enterprises in the United States but is also working closely with the “Thousand Talents Program" to connect promising American professionals who would like to get international experience in China. Additionally, Flyhigh Talent is the only hiring agency that focuses on international student placements by providing entry-level jobs and facilitating work visa opportunities for qualified candidates.

Job Description

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

Job Responsibilities

o Act as the point of contact between the executives and internal/external clients

o Undertake the tasks of receiving calls, take messages and routing correspondence

o Handle requests and queries appropriately

o Maintain diary, arrange meetings and appointments and provide reminders

o Make travel arrangements

o Take dictation and minutes and accurately enter data

o Monitor office supplies and research advantageous deals or suppliers

o Produce reports, presentations and briefs

o Develop and carry out an efficient documentation and filing system

Job Requirement

o Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position

o Full comprehension of office management systems and procedures

o Excellent knowledge of MS Office

o Ability to multitask and prioritize daily workload

o High level verbal and written communications skills

o Discretion and confidentiality

o Bachelor Degree or above

o Fluent in English and mandarin