Executive Assistant

Title:

Executive Assistant

At KBR, we deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 37,000 people worldwide with customers in more than 85 countries and operations in over 28 countries. KBR is proud to work with its customers across the globe to provide technology, value-added services, and long-term operations and maintenance services to ensure consistent delivery with predictable results.

Trinzic is the future independent company to be created through the planned spin-off of KBR's Mission Technology Solutions business, expected in January 2027. Our people work at the frontier of what is possible, delivering solutions in challenging environments and advancing some of the world's highest-priority national security and space missions. 

Backed by decades of mission success, deep expertise, and trusted partnerships, Trinzic will launch as a global organization with more than 18,000 employees supporting customers around the world. Join us at a defining moment and help shape the future of a company built to tackle complex challenges and make a meaningful impact. 

Candidates who join KBR's Mission Technology Solutions business before the spin-off will transition to Trinzic when the separation is complete and will not need to reapply for employment. 

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide administrative and operational support to senior executives at our Arlington, Virginia office. This role serves as a trusted partner to executive leadership, managing complex schedules, coordinating business activities, handling sensitive information, and ensuring the efficient execution of key priorities.

As our executive leadership team continues to expand, this position will play an important role in supporting multiple senior leaders and helping ensure seamless coordination across key business priorities. The ideal candidate thrives in a fast-paced, high-visibility environment, exercises exceptional judgment and discretion, and can effectively manage competing priorities while delivering exceptional service and support.

This position is full-time and based on-site in Arlington, VA.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, managing priorities, schedules, and day-to-day operations to maximize leadership effectiveness.

• Coordinate complex calendars, meetings, and appointments across multiple stakeholders, time zones, and competing business priorities.

• Plan and manage domestic and international travel arrangements, including itineraries, accommodations, transportation, expense reporting, and related logistics.

• Prepare, edit, and manage executive correspondence, presentations, reports, meeting materials, and other business documentation.

• Develop, document, and continuously improve administrative processes, standard operating procedures (SOPs), and executive support resources to enhance operational efficiency and consistency across the executive team.

• Establish and maintain critical administrative infrastructure and institutional knowledge, including executive contact directories, onboarding resources, templates, tracking tools, and other materials that support business continuity and organizational effectiveness.

• Coordinate leadership meetings, executive off-sites, town halls, and other executive-level events, ensuring seamless logistics and follow-through.

• Serve as a key liaison between executives and internal or external stakeholders, fostering effective communication and timely execution of business priorities.

• Track action items, deadlines, and deliverables to support the successful completion of executive and organizational objectives.

• Support meeting preparation by coordinating agendas, assembling materials, recording key outcomes, and managing follow-up activities.

• Manage confidential and sensitive information with the highest degree of discretion, professionalism, and sound judgment.

• Anticipate scheduling conflicts, operational challenges, and administrative needs while proactively identifying and implementing solutions.

• Partner effectively across functions to facilitate collaboration, information flow, and alignment on key initiatives.

• Support special projects and other administrative responsibilities as assigned.

Basic Qualifications

Education & Experience

• Bachelor's degree in Business Administration, Communications, or a related field; equivalent experience may be considered in lieu of a degree.

• 5+ years of experience providing executive-level administrative support to senior leaders within a large, complex, multinational corporate environment.

• Demonstrated experience supporting senior leaders and managing complex calendars, travel arrangements, and executive logistics.

• Proven ability to manage multiple priorities and deadlines in a fast-paced, high-visibility environment.

• Demonstrated experience creating, documenting, and improving administrative processes, workflows, and executive support procedures.

• Experience coordinating meetings, events, and activities involving diverse stakeholder groups.

Professional Skills & Competencies

• Exceptional organizational and prioritization skills, with the ability to effectively manage competing demands in a fast-paced executive environment.

• Strong executive presence, communication skills, and professional judgment when interacting with senior leaders, employees, and external stakeholders.

• Proven ability to handle highly confidential information with discretion, maturity, and sound business judgment.

• Resourceful, proactive, and adaptable, with a demonstrated ability to anticipate needs, solve problems, and drive work independently.

• Strong relationship-building skills with the ability to collaborate and influence across functions, levels, and personalities.

• Advanced proficiency with Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.

Preferred Qualifications

• Experience supporting C-suite executives and senior leadership teams within a large, complex, multinational organization.

• Experience working in a publicly traded company, government contractor, or similarly regulated environment.

• Experience building administrative infrastructure, documenting SOPs, and implementing processes that improve executive operations and organizational effectiveness.

• Experience supporting executive leadership teams during periods of growth, transformation, organizational change, or corporate transactions.

• Experience coordinating board, governance, executive leadership, or other high-profile internal and external engagements.

• Familiarity with enterprise tools such as Concur, SharePoint, SAP, Oracle, Workday, Deltek Costpoint, or similar business systems.

Additional Compensation:

• KBR may offer bonuses, commissions, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus, relocation benefits, short term incentives, long term incentives, or discretionary payments for exceptional performance.

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

About Us

Trinzic is the future independent company to be created through the planned spin-off of KBR's Mission Technology Solutions business, expected in January 2027. Our people work at the frontier of what is possible, delivering solutions in challenging environments and advancing some of the world's highest-priority national security and space missions.

Backed by decades of mission success, deep expertise, and trusted partnerships, Trinzic will launch as a global organization with more than 18,000 employees supporting customers around the world. Join us at a defining moment and help shape the future of a company built to tackle complex challenges and make a meaningful impact

Fraud Alert

As Trinzic prepares to launch as an independent company through the planned spin-off of KBR's Mission Technology Solutions business, job seekers may encounter fraudulent recruiting activity that improperly uses the names, logos, or branding of either Trinzic or KBR.
Bad actors may mix in fake job advertisements with legitimate postings. These ads can include contact instructions and require job seekers to send sensitive personal information or money to pay for visa applications, processing fees, etc., in exchange for consideration for a high-paying position. 
 
Neither Trinzic nor KBR will ever ask for any sort of advance payment as part of the recruiting or hiring process. Candidate profiles are carefully managed to protect personal information.  If you experience fraud in a job offer, we encourage you to contact the KBR ethics hotline (fhoukbrcode@kbr.com) and report it to the Federal Trade Commission by clicking here.