Executive Assistant to the Managing Director

About Areiva Furniture

Areiva Furniture is a growing Irish furniture and interiors company specialising in premium furniture, bespoke interior solutions and residential and commercial furnishing projects.

As we continue to expand our operations, we are seeking an experienced, highly organised and commercially minded professional to work directly with our Managing Director.

This is a position of considerable responsibility, requiring exceptional communication skills, sound professional judgement, strong organisational capabilities and the ability to manage multiple business functions effectively.

We are looking for someone who is proactive, dependable, detail-oriented and capable of taking ownership of their responsibilities with minimal supervision.

Key Responsibilities

Executive & Administrative Support

• Provide direct administrative and operational support to the Managing Director.
• Manage schedules, correspondence, business documentation and executive priorities.
• Organise meetings, coordinate follow-ups and maintain accurate records.
• Prepare professional reports, presentations, spreadsheets and business communications.
• Maintain confidentiality when handling sensitive commercial and management information.

Sales Operations & CRM Management

• Maintain and manage customer relationship management (CRM) systems.
• Monitor customer enquiries, sales pipelines, quotations and outstanding opportunities.
• Coordinate sales follow-ups and ensure enquiries are handled promptly.
• Assist with tracking sales performance, targets and conversion rates.
• Prepare regular sales and operational performance reports.
• Support the development of efficient sales processes and customer management procedures.

Business Operations & Coordination

• Coordinate activities across sales, marketing, customer service, suppliers and logistics.
• Assist with customer order administration, supplier correspondence and delivery scheduling.
• Monitor operational progress, identify potential delays and coordinate appropriate follow-up actions.
• Support business planning, task management and project coordination.
• Facilitate effective communication between departments and management.
• Identify opportunities to improve operational efficiency and internal processes.

Planning & Reporting

• Maintain schedules, project trackers and management reports.
• Monitor deadlines, outstanding tasks and operational commitments.
• Assist in preparing business performance summaries and management updates.
• Support the Managing Director with prioritisation, planning and execution of business objectives.

Essential Qualifications & Skills

• Exceptional English Communication: Excellent written and spoken English, with the ability to communicate clearly, confidently and professionally in an international business environment.
• Administrative Excellence: Proven ability to manage business documentation, records, correspondence and administrative processes accurately.
• Organisation & Planning: Outstanding organisational skills, attention to detail and the ability to coordinate multiple priorities and deadlines.
• Numerical & Analytical Ability: Strong numerical skills and confidence working with spreadsheets, calculations and business reports.
• Technical Proficiency: Strong working knowledge of Microsoft Office, particularly Excel, and Google Workspace.
• Independent Working: Ability to work remotely, exercise sound judgement and complete responsibilities without continuous supervision.
• Professionalism & Accountability: A high degree of integrity, confidentiality, reliability and ownership of assigned responsibilities.
• Problem-Solving: Ability to anticipate challenges, identify solutions and follow through on actions effectively.

Preferred Experience

Candidates with experience in one or more of the following areas will be particularly well suited to this position:

• Previous experience as an Executive Assistant to a Managing Director, CEO or senior executive.
• Sales operations, sales administration or sales management.
• CRM administration, sales pipeline management and lead tracking.
• Business operations, project coordination or office management.
• Experience supporting international businesses or senior management teams.
• Retail, e-commerce, furniture, interiors or customer service operations.
• Experience with Shopify or other business management platforms.
• Experience preparing management reports, sales forecasts and operational dashboards.

Working Arrangements

This is a full-time, remote position.

The successful candidate will work closely with our Ireland-based management team and must be available during agreed working hours that provide sufficient overlap with Irish business operations.

The role requires a reliable working environment, professional communication standards and the ability to manage responsibilities independently.

Career Development & Opportunities

We are looking to establish a long-term professional relationship with an individual who is motivated to grow alongside the business.

The position offers:

• Direct working experience with the Managing Director.
• Exposure to international business operations and executive decision-making.
• Opportunities to develop expertise in business administration, sales operations and management.
• Scope to assume greater responsibilities as the company expands.
• Potential progression into senior operational or management positions.
• The possibility of future relocation to Ireland, subject to individual performance, business requirements and applicable immigration and employment-permit regulations.

Any relocation opportunity would be considered separately and is not guaranteed.

Application Process

Interested candidates are invited to submit:

1. An updated CV outlining relevant professional experience.
2. A brief cover letter explaining their suitability for the position.
3. Details of their current employment status and availability.
4. Their current location and salary expectations.

Shortlisted candidates will be invited to participate in an interview and practical assessment covering communication, administration, CRM, organisational skills and problem-solving.

Applications should be sent to:

info@areiva.ie

Email Subject: Executive Assistant to the Managing Director – Application

Areiva Furniture

Naas, Co. Kildare, Ireland

www.areiva.ie