- Leadership specific to the role
- Provides leadership to build relationships crucial to the success of the President and UWC-USA
- Provides a bridge for smooth communication, credibility, and trust between the President's Office and the board, the Strategic Leadership Team, internal departments, and external constituencies.
- Provides leadership on special projects within the President's Office
- General leadership at UWC-USA: All UWC-USA employees are expected to provide varying levels of leadership in order to support the UWC mission. Examples include but are not limited to:
- Actively participating in and contributing to committee or task force assignments, campus-wide events or initiatives, strategic planning efforts, and dormitory, dining hall, and/or physical plant initiatives.
- Initiating strategic discussions and sharing thoughtful and innovative ideas with co-workers for carrying out the UWC mission and successfully completing day to day work assignments.
- Demonstrating a growth mindset by believing and acknowledging that intelligence, skills, learning and creativity can all grow with time and experience.
- In all interactions, upholding the UWC mission and values, and creating an environment that promotes and values diversity, equity and inclusion.
- Administration for UWC-USA
- Coordinates, creates, disseminates, and retains (electronically and paper) all board materials.
- Provides administrative support and coordination for the Strategic Leadership Team, including but not limited to agenda prep, meeting scheduling, and scheduling the president to enhance organizational function.
- Prepares and provides materials to the President for interactions with parents and national committees related to student situations, including discipline and wellbeing.
- Prepares and provides all materials and set up required for the President's meetings, training (including virtual) and travel
- Administration for Board of Trustees
- Takes minutes at Board of Trustees meetings
- Develop annual and multi-year calendars
- Provide logistical support for board and committee meetings
- Prepare materials for board committee meetings
- Provide support in board recruitment, onboarding, and self-governance
- Ensure all materials posted to private trustee website, including governance documents, meeting materials, minutes, and contact information
- Provide logistical support for board chair attendance at international UWC meetings
- Ensure trustee web profiles and trustee email groups are up-to-date
- Event management for events under office of the President, in collaboration with Event Coordinator
- Coordinate VIP Donor events
- Board Meeting events
- Periodic events with UWC International
- Key events through year: Parent Reception (August); Matriculation (Aug-Sept); Welcome Ceremony (Aug-Sept); Employee Holiday Party (Dec); Second-year Dinner (April); Graduation, including Guest Reception (May)
- Management
- Plans, coordinates and ensures the President's schedule is followed and respected.
- Manages the President's calendar with a view toward presidential effectiveness
- Provides "gatekeeper" and "gateway" roles, creating win-win situations for appropriate access to the President's time and office.
- Manages all records for the President's Office.
- Manages events hosted at the President's home, including but not limited to employee gatherings, student gatherings, and special guests
- Manages the President's house for events, guests, maintenance and cleanliness.
- Creates or coordinates accreditation materials, board materials, SLT materials, President's calendar, office protocols, event briefing documents.
- Manages a variety of special projects for the President, all of which have organizational impact.
- Proactively researches, prioritizes, and follows up on incoming issues and concerns addressed to the president, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response.
- Proactively manages deliverables pertinent to the President's office with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the school, engage outward constituencies, and engage in the international movement.
- Serves as the "face" of the President's office, especially as the President travels off campus often
- Completes a broad variety of administrative tasks for the President including: impeccable calendar management; expense reporting; composition of correspondence that is sometimes confidential; complex and detailed travel arrangements, itineraries, and agendas; document preparation for all presidential meetings; collaboration with various departments to enable the work of the president, the SLT, and the Board.
- Communicates directly, and on behalf of the President, with Board members, donors, staff, and others, on matters related to the President's office, initiatives, and calendaring.
- Coordinates between the President, Strategic Leadership Team, and the Board, including materials, meetings, and logistics
- Works closely with the President to keep them informed of upcoming commitments and responsibilities, including appropriate following up.
- Acts as a "barometer" for issues on an off campus to keep the President updated in service of the school; makes suggestions for president's time and attention based on said issues.
- General Responsibilities
- Works proactively and independently
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Other related duties may be assigned.
- Some weekend and evening work required.
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