Management Assistant

The Candidate We are seeking a highly organized, proactive, and professional Management Assistant to support our Management Team. The successful candidate will play a pivotal role in ensuring the seamless execution of daily operations, efficient coordination of schedules, and clear, timely communication across the organization. This position requires exceptional attention to detail, strong organizational and time management skills, and the ability to manage confidential information with the highest level of discretion and integrity. The Role The Management Assistant will handle all aspects of travel coordination, including booking flights, accommodation, and preparing detailed itineraries. Responsibilities also include managing incoming communications such as emails, phone calls, and correspondence, ensuring timely responses and appropriate escalation where necessary. Key responsibilities include managing comprehensive, high-level administrative support to members of the management team, ensuring the smooth and efficient operation of daily activities. The role involves managing complex calendars, scheduling meetings, and coordinating appointments while anticipating scheduling conflicts and priorities. It includes organising internal and external meetings, preparing agendas, and accurately recording minutes where required. In addition, the Management Assistant will act as a key point of contact between management and internal and external stakeholders, supporting effective communication and coordination across the organisation. The position also involves assisting with project coordination, tracking action points, and ensuring deadlines are met. The successful candidate will be expected to proactively identify needs, support ad hoc requests, and contribute to special projects as required. A core requirement of this role is the ability to manage sensitive and confidential information with the utmost discretion, integrity, and professionalism at all times. The Requirements In order to be considered for the role you will meet the following: Previous experience as a Personal Assistant, Executive Assistant, or in a similar administrative role Excellent organizational and multitasking skills Strong written and verbal communication skills High level of English proficiency (written and spoken) High level of professionalism and discretion Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to work independently and anticipate needs proactively Strong time management and problem-solving abilities Comfortable working in a fast-paced environment Flexibility and willingness to adapt to changing priorities The Offer Work in an inspiring, fast-growing commodity sector. Competitive salary with a bonus scheme. Collaborative and ambitious culture. Get support with a relocation budget. Unlimited holidays. Join a diverse team with 15+ nationalities. Pension scheme. Access a fully equipped gym 24/7. Weekly bootcamp fitness classes. Annual company trip. Free electric bikes during the day. Weekly padel court Disclaimer As part of our hiring process, you will be invited to our office to meet the team and your prospective manager. Caely only publishes job vacancies through our official platforms: LinkedIn (Caely Renewables: Overview | LinkedIn) and website (Home - Caely Renewables). All communication from Caely will be from a @caely.com email address only. Caely is not affiliated in any way to third party recruiters unless authorized. Please disregard any written or oral request for a job offer or an interview that you believe is or might be fraudulent or suspicious and immediately get in touch with us via email at [email protected] upon receiving a suspicious invite or offer or claim.