Office Manager

About the Role Spotware Systems is looking for a highly organized and detail-oriented Office Manager to ensure the smooth day-to-day operations of the office and support internal administrative processes. Responsibilities Oversee and coordinate daily office operations Manage correspondence, including handling incoming requests and drafting responses Organize and maintain calendars, meetings, and schedules Prepare, update, and maintain documentation (Google Docs, Sheets, etc.) Track tasks, deadlines, and ensure timely follow-ups Take meeting notes and distribute minutes when required Coordinate with internal teams and external vendors Arrange business travel, meetings, and company events Manage office supplies, vendors, and service providers Handle confidential information with discretion and professionalism Provide administrative support to team members as needed Requirements Proven experience as an Office Manager, Administrative Assistant, or similar role Strong attention to detail and excellent organizational skills Ability to multitask and prioritize effectively in a fast-paced environment Proficiency in Google Workspace (Docs, Sheets, Calendar) Fluency in Russian and English Strong communication skills and a proactive mindset Ability to handle sensitive information with a high level of confidentiality Basic technical understanding is a plus Experience using AI tools in daily work is an advantage Benefits Competitive salary. Private medical insurance. Relocation support (if applicable), including an entry permit, relocation bonus, flight tickets, and airport pickup. Support with settling into life in Cyprus, including guidance on accommodation, banking, healthcare, and everyday matters. Comfortable office environment with fresh fruit every day, treats or pizza on Wednesdays, and snack day on Fridays. Fair remuneration based on your experience, skills, and level of responsibility. Welcome Baby Bonus and Baby Box. Birthday voucher. Partial compensation for sports activities and wellness initiatives. Greek language classes.