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Administrative Manager, Belgrade Office
We are looking for an organized and reliable Administrative Manager to run the day-to-day operations of our Belgrade office. The role combines office management, HR administration, cash handling, and travel support.
Office Management
We are looking for an organized and reliable Administrative Manager to run the day-to-day operations of our Belgrade office. The role combines office management, HR administration, cash handling, and travel support.
Office Management
- Ensure smooth daily office operations and a comfortable working environment.
- Coordinate office maintenance, cleaning, supplies, and equipment.
- Manage office inventory, assets, and furniture disposal.
- Liaise with vendors, service providers, the landlord, and subtenants, including technical and administrative matters.
- Manage administrative documentation, invoices, and payment tracking.
- Coordinate document signing, distribution, and correspondence with other company offices.
- Maintain physical and digital document archives.
- Coordinate cash collection and salary distribution.
- Maintain cash transaction records and financial reporting.
- Monitor cash balances and safe management.
- Prepare employment contracts, amendments, leave and termination documents.
- Maintain employee records, personnel files, and HR archives.
- Monitor employment contracts, residence permits, and document expiration dates.
- Coordinate payroll-related HR updates with the accounting team.
- Support residence and permanent residency applications, renewals, and government procedures.
- Assist employees with banks, authorities, translations, and interpretation.
Travel Management
- Arrange business travel, including flights, accommodation, and transfers.
- Support employees during business trips.
- Maintain travel records and coordinate expense documentation.
- Assist with visa requirements and applications when needed.
- Provide backup support for the travel management team.
- Experience in an administrative role with a strong organizational component: office management, documentation, vendors, or employee support. The industry doesn’t matter.
- Fluent Serbian and Russian.
- English from Upper-Intermediate (B2) to fluent.
- Responsible, well-organized, and flexible.
- Able to manage your own workload independently, without constant reminders.
- Serbian citizenship.
- Experience with HR documentation or residence permit procedures for foreign employees.
- Employment contract, fixed term (maternity cover, until approximately May 2028).
- Hybrid format: 2–3 days a week in our Belgrade office, the rest from home.
- Health insurance.
- Start date: mid-December 2026.
