Operations Assistant

• Health Contributions
• 401(k) matching
• Dental insurance
• Flexible schedule
• Paid time off
• Profit sharing
• Relocation bonus
• Tuition assistance

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

• Answer incoming phone calls and route them to the appropriate person
• Maintain accurate records, files, and operational documentation.
• Enter and update information within the company's ERP/MRP system.
• Prepare reports, spreadsheets, correspondence, and other business documents.
• Assist with document control and record retention requirements.
• Support management with administrative projects and departmental initiatives.
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures
• Assist with customer order entry and order tracking.
• Monitor job progress and provide status updates to management and internal departments.
• Support production scheduling activities and communicate schedule changes.
• Track due dates and help ensure timely completion of manufacturing orders.
• Maintain job travelers, work orders, and production records
• Maintain purchasing records and supplier documentation.
• Assist with inventory monitoring and inventory transactions.
• Coordinate material receipts and related documentation.
• Assist with customer documentation requests, certifications, and shipment requirements.
• Prepare shipping documentation and customer-required certifications.
• Track outgoing shipments and communicate delivery information.
• Support inventory and shipping data accuracy.

• High school diploma/GED required, Associate degree in Business Administration, Operations, or related field preferred.
• 1-3 years of administrative experience, preferably in a manufacturing environment.
• Experience with ERP/MRP systems preferred.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
• Highly organized with excellent time management skills and the ability to prioritize projects

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Strong problem-solving and critical-thinking abilities.
• Ability to work independently and collaboratively within a team environment.
• Understanding of manufacturing operations and production workflow preferred.

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