Plant Administrative Assistant

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Job Family:

Work Shift:

Job Description:

Position Title:  Plant Administrative Assistant

Shift: Flex Schedule

Default hours 7:00am – 3:30pm

Division: Operations

Full Time: Yes

Department/Location: Stephenville

Title of Immediate Leader: Plant Manager

Base Rate: 10D
Up to $28.63

This is an interview-based position and requires additional testing. To be eligible for the interview process, a partner must not currently be under corrective action, must have received an overall rating of “Successful” or higher on their most recent annual performance assessment, attendance must be under 40 points, and must meet the testing and other requirements listed below.

Applicants must achieve the required scores on the following tests:

Test Required Score

WPT-R 20

Microsoft Word 60

Microsoft Excel 60

Position Purpose

Provide administrative support to the Plant Manager and members of the Leadership Team. Responsibilities include typing, maintaining files, arranging meetings and appointments, providing telephone coverage, and performing other administrative functions as needed. This position requires a high level of confidentiality.

Essential Functions

• Perform front desk duties, including telephone coverage and security gate access.
• Coordinate meetings, take meeting minutes, and type and distribute minutes for staff meetings, production meetings, and partner meetings.
• Maintain the plant calendar, including executive visits, customer visits, audits, and other scheduled events.
  • Maintain agendas for these events.
  • Order and coordinate meals for these events.
• Replenish and track plant recognition items and events.
• Coordinate the Cheese Program.
• Coordinate visitor and customer arrangements.
• Coordinate plant retirement and anniversary gifts and related events.
• Coordinate plant security systems, including Salto and MyQ.
• Collect, prepare, and type statistical and narrative reports; maintain leadership profiles; update the organizational chart when required; and email information to the appropriate recipients.
• Assist the Plant Manager with confidential matters, planning, and mentoring activities.
• Help coordinate educational workshops and training sessions as assigned.
• Maintain filing systems, answer telephone calls, take messages, schedule appointments, receive and send mail.
• Support plant needs, including the recognition board, business cards, phone lists, vacation calendars, and maintenance of standard forms files.
• Maintain the administrative expense credit card and food card.
• Maintain confidentiality and compliance in all aspects of the position.

Perform all required process CP, CCP, QP, and CQP checks for the position. Follow reaction plans for Food Safety, Food Quality, and customer requirement deviations. Identify and understand customer requirements and assist in ensuring proper production operations. Demonstrate product identity and record accurate data on production reports.

Education, Experience, and Skills Required

Education

High School Diploma/G.E.D.

Experience

Type: Office/Administrative

Number of Years: 3 or more years

Other: Experience working with confidential information.

Skills

• Demonstrated ability to maintain confidential information.
• Demonstrated ability to manage multiple responsibilities.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Demonstrated organizational skills.
• Must be energetic and able to manage stress and change effectively.
• Must be able to work with minimal supervision.
• Must be able to interact comfortably and professionally with executives, internal and external customers, and peers.
• Must demonstrate professional telephone skills.

Physical Demands Analysis

Primary activities required for this position include:

• Walking
• Sitting
• Standing
• Kneeling
• Lifting
• Reaching
• Bending

Eligible partners will receive:

Eligible partners will receive:

• Get not one, but TWO retirement benefits. When you join our employee-owned company, you’ll be part of our Employee Stock Ownership Plan (ESOP) from day one. That means in addition to an 8% 401(k) match into the ESOP, Schreiber will contribute an extra amount toward your retirement every year.
• Earn bonus pay. You’ll have an opportunity to earn incentive pay twice a year when we meet our company goals.
• Personal Time Off (PTO) starting on day one.
• Childcare costs. Get up to $5,000 annually to help you with the cost of childcare. Monthly contributions toward childcare expenses, including independent babysitters.
• Earn extra money for taking care of yourself. Eligible partners can earn a Wellness Incentive and receive an employer‑funded Lifestyle Spending Account (LSA) to use on fitness, mental health, and other lifestyle expenses.
• Pursue development that’s relevant to your role, career goals and the company. Plus, we offer tuition reimbursement if you want to further your education to grow in your role at Schreiber.
• Get access to medical, prescription drug, dental, vision, pet and mental health benefits starting day one.
• Experience caring like you’ve never experienced it before. We have a program that’s completely organized by and for other partners who need extra help. It’s called Partners Helping Partners. We have hundreds of examples of partners organizing fundraisers to help out others going through a hard time.
• Benefits that support your whole life. Visit Schreiber – Care for you to see everything Schreiber offers to support your health, wellbeing, and financial future.

Schreiber requires that an employee have authorization to work in the country in which the role is based. In the event, an applicant does not have current work authorization, Schreiber will determine, in its sole discretion, whether to sponsor an individual for work authorization. However, based on immigration requirements, not all roles are suitable for sponsorship.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

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About Us

Schreiber Foods strives to do good through food every day. Based in North America, we’re a customer-brand leader in cream cheese, natural cheese, process cheese, shelf-stable beverages and yogurt. Our more than 10,000 employees and presence on five continents enable us to be an essential ingredient in our customers’ success.

With annual sales of more than $7 billion, we partner with the best retailers, restaurants, distributors and food manufacturers around the globe. We also recognize our responsibility to do good in the world and are driven to make a difference in everything we do.

Life & Culture - We call ourselves partners – not employees – and there’s a good reason behind that. Our work is more than just a job. Our common goals drive and energize us as we work together to be the best we can be.

Caring is a huge part of who we are. We not only help each other grow; we take care of each other along the way. Whenever a partner is experiencing a hardship, it’s common for others to take the initiative to organize fundraisers to help support them through our Partners Helping Partners program. We also care about our communities and want to help make them better places to live every day.

Who are we looking for? Our people are truly the heart of our company, and we’re on a journey together. It’s about more than a job. We work hard to find great people with diverse backgrounds, experiences and perspectives, and provide opportunities to help them grow. Like a family, we care deeply about each other