Real Estate Office Administrator

Job Overview:

We are looking for a well-organized, detail-oriented, and proactive Real Estate Office Administrator to support the daily operations of our real estate office. The ideal candidate will be responsible for administrative coordination, documentation, property listing management, data entry, and general office support to ensure smooth and efficient business operations.

Candidates with previous experience in the UAE real estate industry will be given preference.

Key Responsibilities:

• Manage daily office administration and ensure the smooth running of office operations.
• Prepare, organize, and maintain property documents, contracts, agreements, and other administrative records.
• Assist agents and sales managers with property transactions, documentation, and client requirements.
• Upload, update, and monitor property listings on platforms such as Property Finder, Bayut, and Dubizzle.
• Maintain accurate records of available properties, clients, leads, and real estate transactions.
• Assist with the preparation of property proposals, reports, presentations, and other business documents.
• Handle incoming calls, emails, inquiries, and general correspondence professionally.
• Coordinate meetings, appointments, calendars, and office schedules.
• Monitor office supplies and coordinate the purchase of necessary materials.
• Support the team with data entry, filing, scanning, printing, and document organization.
• Assist with agent onboarding, staff records, and other HR-related administrative tasks when required.
• Coordinate with property developers, landlords, tenants, clients, and external business partners.
• Maintain confidentiality and ensure that company records are properly updated and organized.

Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Previous administrative or office coordination experience is preferred.
• Real estate administrative experience is an advantage.
• Knowledge of the UAE real estate market and property listing platforms is an added advantage.
• Good command of English, both written and spoken (Russian is a plus).
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Strong organizational, time-management, and multitasking skills.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy in handling documents and data.
• Ability to work independently and support a fast-paced team.
• Professional attitude, reliability, and willingness to learn.

Benefits:

• Monthly Salary: AED 4,000
• Employment Visa: Provided by the company
• Medical Insurance: Provided by the company
• Opportunity to gain valuable experience in the UAE real estate industry.