Senior Document Controls Lead - Jubail

Requisition ID: 299038 Relocation Authorized: International - Single Telework Type: Full-Time Office/Project Work Location: Jubail ​​​​​​​ Extraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report . Project Overview: Jubail is one of Bechtel’s most remarkable achievements—a city built from the sand up, requiring vast resources and logistical planning on an unprecedented scale. It is one of the biggest civil engineering projects in modern times—and it's getting bigger. Bechtel has managed the Jubail project, located in the Eastern Province of Saudi Arabia, since it began in the mid-1970s. Saudi Arabian Bechtel Company (SABCO) serves as the Management Services Contractor (MSC), or “owner’s representative” for our client, the Royal Commission (RC). We are the Engineering, Procurement, and Construction (EPC) managers, managing design submissions from local architect/engineering (AE) firms, and overseeing the actual construction work being performed by local contractors and sub-contractors in Jubail and Ras Al-Khair Industrial Cities. In June 2026, Bechtel’s contract with the Royal Commission was renewed for another 5 years with work focusing on building new residential communities, iconic buildings/bridges, major site preparation, commercial buildings, mosques, schools, hospitals, sports facilities, clinics, universities, utility services and infrastructure (electrical sub-stations, lift stations), roads and highways, port and pipeline expansions, and more. Job Summary: In this role, you will provide document and records management support and assist with establishing work processes. The candidate should be prepared to travel to various construction sites based in Jubail & Ras Al-Khair to perform work related tasks. Major Responsibilities: Implementing processes and tools, providing system reports, maintaining and updating electronic information systems, distributing documents, and ensuring accuracy of all documentation. Performs QA/QC metadata after each document to make sure it is error-free, assign the transmittal packages to the correct Engineer Leads based on the distribution matrix for comments and review. Carry out day to day and final audits of Initial Acceptance As Built and Final Acceptance As Built in compliance to client’s standards. Maintained metrics to track all submittals and timelines, etc. Send out notifications of outgoing transmittals received and sent out to Project Management based on the distribution matrix. Ensure proper document classification, revision control, document status, deliverable dates and volume of documents received and sent. Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed. Circulate documents for Review according to review process in a timely manner. Complete each task - process, transmit, and attach electronic files do hard copy filing. Assist in completing requests, searches queries as requested by project personnel. Assist in project close-out handover/archiving activities. Making sure that departments are following the correct procedures in the document flow process in accordance to the Policies and Procedures. Perform any other tasks assigned by the department manager. Able to oversee and provide input into the configuration of EDMS systems Setting up and creation of reporting registers as required Provide necessary training material and provide training to project team members in the use of the EDMS Ability to interpret, understand and provide input into BIM Execution Plans Experience in setup and implementation of CDE (Common Data Environment) Determine onboarding requirements and training plan for new hire staff in the Document Management and BIM processes. Education and Experience Requirements: Bachelor degree in Computer Science, Business, Office Management or any other related disciplines 8-10 or 12-14 years of relevant work experience Extensive knowledge and experience in document control from the project initiation to close out phases, utilizing computer-based systems (Oracle Unifier/BIM/GIS/EDMS), within the framework of an integrated project services function for the effective management of a wide range of concurrent projects. Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management. Experience working in the Middle East would be advantageous. Experience in implementation and use of Document Controls EDMS systems (for example, Aconex, Unifier) Required Knowledge and Skills: Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management. Ability to perform in a lead capacity, excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required. Ability to work within a culturally diverse organization.Knowledge of Document Control Processes. Knowledge in ISO 9001 & Implementation at work. Knowledge in QA & QC while handling documents. Knowledge in Archiving & Retrieving documents (Soft & Hard Copy). Knowledge in Preparing KPI reports. Experience in performing QA/QC checks of the information entered in DC database and audits of files. Knowledge of Redline markup drawings & as-built drawings. Knowledge of Geographic Information Systems (GIS) preferred. Understanding of GIS data, review GIS data for submittal compliance publish into GIS database as required. Strong understanding of the Building Information Modeling (BIM) processes. Familiar with model management standards, i.e. Federation, clash detection and issue resolution. Experience in leading a team. Assists and may mentor less experienced team members Willingness to embrace change and to drive improvements within the business. Ability to work to deadlines and under pressure. Total Rewards/Benefits: For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards Diverse teams build the extraordinary: As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy. Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com