Ward Clerk - Medical / Oncology Unit

Epworth HealthCare is Victoria’s largest not-for-profit private health care group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia’s health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients. At Epworth, we are united in our commitment to fostering a diverse and inclusive workplace—one that is culturally safe and respectful of the enduring cultural and spiritual connections of our people. We value all differences, ensure equitable practices, and empower individuals to lead and learn inclusively in their everyday interactions. Our goal is to create an environment where everyone feels a genuine sense of belonging. Our values and purpose define Epworth's approach and delivery. We pride ourselves on communicating and delivering them in a real and meaningful way. Every Patient Matters. Epworth Geelong | Waurn Ponds Permanent Part‑Time | 2 days per week (Thursday/Friday) Be part of a professional and caring team delivering exceptional patient experiences in a progressive healthcare setting. Epworth Geelong has an exciting opportunity for a Ward Clerk to join our 32‑bed Medical/Oncology Unit in a permanent part‑time role. This position offers the chance to work within a comprehensive medical oncology service, supporting patients undergoing cancer treatment and contributing to high‑quality, individualised care. About the Role Reporting to the Nurse Unit Manager , you will play a vital role in ensuring the smooth day‑to‑day administrative operations of the ward. You will work closely with nursing and medical teams, providing outstanding customer service to patients, visitors, and staff while supporting a culture of collaboration, empathy, and excellence. Key Responsibilities You will make an impact by: Providing efficient administrative support to the nursing team Supporting the Nurse Unit Manager with ward and team administration Managing and maintaining medical records Ensuring timely and accurate management of patient information systems, including admissions, transfers, and discharges Delivering a welcoming and professional front‑line experience for patients and visitors About You To be successful in this role, you will be a customer‑focused individual who genuinely enjoys helping others and contributing to high‑quality clinical care. You will bring: Previous experience in medical administration (hospital experience preferred) Knowledge of medical terminology Experience using patient information or hospital management systems Strong IT skills and confidence using multiple systems Excellent communication, organisation, and time‑management skills This role is ideal for an experienced Ward Clerk or medical administrator who enjoys being at the heart of a clinical team and making a real difference to patient experience. Position Description Inherent Requirement About Geelong Epworth Geelong, located adjacent to Deakin University’s Medical School in Waurn Ponds, is developing an environment of world-class health care and education to meet the needs of the expanding population of Geelong and South West Victoria. This brand-new hospital provides exciting career opportunities to doctors, nurses, allied health professionals and support staff. It features contemporary design, cutting-edge medical technology and best practice patient care, whilst offering a wide range of inpatient and outpatient medical, surgical and rehabilitation services. At Epworth, it’s a community It’s the sense of belonging and being part of an organisation and a team that works to make sure that every patient matters. In addition to this, you will have access to: Salary package up to $15,900 pre-tax annually, leading to greater take home pay The largest educational scholarship program of its kind in Australia! Ability to purchase up to four additional weeks of leave Reduced cost of health services for you and your family at Epworth Relocation assistance is available for approved candidates We welcome applicants from all backgrounds. This includes First Nations peoples, people with disability, mature-age and young job seekers, members of the LGBTIQA+ community, and individuals from all cultural backgrounds. We are committed to providing an equitable, inclusive, and barrier-free recruitment experience for everyone. If you need support during the application process or would like to discuss reasonable adjustments, we encourage you to let us know what you need to participate fully and confidently. We understand that sharing your needs can feel daunting, so please know that any information you provide will be treated with the utmost confidentiality and respect. Apply now to be part of something meaningful. Enquire / Apply To apply, click the I'm Interested button now and attach your CV and cover letter (as a single file). For more information, refer to the position description or contact [email protected] Please Note: Applications will be reviewed as they are received, and the position may be filled before the application closing date. Apply now… we’ve over 8,000 perspectives at Epworth and we’re ready to welcome yours! It is a condition of employment with Epworth HealthCare, subject to reasonable exemptions, that you have had an annual Influenza vaccination, where this is required under Epworth policy. As a child safe organisation, all successful applicants are required to satisfactorily clear a National Police Check (conducted by Epworth) and may be required to hold a valid employee Working with Children Check (provided by you). At Epworth, we believe inclusion and diversity are essential to our culture and values. We focus on fairness and opportunity for all – across race, ability, ethnicity, gender, age, sexuality, cultures and beliefs – that reflect the communities we work in. At Epworth, we care.