Warehouse and Inventory Specialist

Job Description Summary

Job Description

Qualification & Experience

• Education: Degree or Diploma in Mechanical Engineering, Electrical & Electronics Engineering (EEE), or a related discipline.
• Experience: 3+years of hands-on experience managing stores and inventory operations within a manufacturing plant environment.

. Key Roles and Responsibilities

A. Material Inward, Receipt, & Quality Clearance (GRN)

• Verification: Rigorously cross-check all incoming shipments against Purchase Orders (POs), invoices, and delivery challans for physical quantity, visible condition, and technical specifications.
• Quality Coordination: Seamlessly coordinate with the Quality Control (QC) team for timely material inspection and disposition.
• System Entry: Generate accurate Goods Received Notes (GRNs) in SAP/ERP promptly upon inspection approval.
• Discrepancy Handling: Oversee safe unloading, counting, and weighing. Immediately document and report shortages, transit damages, or rejections within 24 hours.

B. Storage, Material Preservation, & Housekeeping

• Location Management: Implement and maintain systematic storage protocols using Bin Cards, precise Location Codes, and strict FIFO (First-In, First-Out) / FEFO (First-Expiry, First-Out) methodologies.
• Material Preservation: Apply appropriate preservation measures (e.g., rust prevention, oiling, weather covering, proper stacking) to prevent material degradation.
• Segregation: Maintain clearly demarcated, dedicated zones for Raw Materials (RM), Work-in-Progress (WIP), Finished Goods (FG), Rejected items, Non-Moving inventory, and Scrap.
• 5S & Safety: Uphold rigorous 5S standards, workspace cleanliness, and material handling safety compliance across all store areas.

C. Production Support & Material Issuance

• BOM Compliance: Issue materials strictly according to Production Bills of Materials (BOM), authorized Material Requisition Slips, and Job Cards.
• Operational Continuity: Prioritize and expedite material staging and issuance to production lines to eliminate downtime and prevent line stoppages

.

D. Inventory Control & Documentation

• Inventory Accuracy: Maintain 100% alignment between physical stock and system (ERP) records with daily updates.
• Audits & Cycle Counts: Conduct daily cycle counts, as well as scheduled monthly and annual physical stock verifications.
• Stock Optimization: Monitor Min-Max-Reorder levels, identify slow-moving, non-moving, and dead stock (NMD), and report anomalies to management with corrective action plans.
• Documentation Management: Maintain meticulous records of all transactions: GRNs, Goods Issue Notes (GIN), Material Transfer Notes, Gate Passes, and Returnable/Non-Returnable Challans.

E. Dispatch & Logistics

• Outbound Processing: Oversee accurate packing, labeling, and documentation (Delivery Challans / Invoices) for sub-contract shipments.
• Logistics Coordination: Coordinate with logistics providers and transport teams for timely vehicle placement, safe loading, and dispatch tracking.

F. Cross-Functional Coordination & Compliance

• Stakeholder Alignment: Act as the primary liaison between Stores and Purchase, Production, Quality Control, Maintenance, and Accounts departments.
• Compliance & Audits: Ensure full compliance with ISO 9001, ISO 14001, internal safety guidelines, statutory requirements, structured scrap disposal, and internal/external inventory audits.

3. Key Competencies & Skills

• Technical & Software Skills: Proficient in ERP systems (SAP) and advanced MS Excel (VLOOKUP, Pivot Tables, data analysis); strong grasp of inventory valuation principles.
• Material Acumen: Deep working knowledge of engineering and manufacturing materials
• Core Competencies: Exceptional numerical accuracy, strong inventory accounting skills, high integrity, and proven leadership in team management.
• Operational Skills: Familiarity with safe material handling equipment operation (forklifts, overhead cranes) is a strong advantage.

Additional Information

About Us

Addressing the climate crisis is an urgent global priority and we take our responsibility seriously. That is our singular mission at GE Vernova: continuing to electrify the world while simultaneously working to help decarbonize it.

If we want our energy future to be different…we must be different.

Our mission is embedded in our name. We retain our treasured legacy, “GE,” in our name as an enduring and hard-earned badge of quality and ingenuity. “Ver” / “verde” signal Earth’s verdant and lush ecosystems. “Nova,” from the Latin “novus,” nods to a new, innovative era of lower carbon energy that GE Vernova will help deliver.

Together, we have The Energy to Change the World. www.gevernova.com