Workforce Travel & Logistics Specialist

As our Operations Travel & Logistics Specialist, you’ll book and manage high-volume travel (flights, hotels, rental vehicles) for the third-party subcontractor groups who partner with Power Design to supply labor on job sites nationwide. Speed, accuracy, and cost control are the priorities. Your work keeps crews on site and projects on schedule.

Position Details / Responsibilities

• Book and manage flights, extended-stay lodging, and rental vehicles for subcontractor crews traveling to jobsites across the U.S.
• Handle group and recurring bookings, rapid turnarounds, and last-minute changes with accuracy and urgency.
• Serve as the single point of contact for subcontractor travel requests and change or cancellation needs.
• Secure and manage negotiated rates with preferred airlines, hotel chains, and rental car vendors, with a focus on extended-stay and volume pricing.
• Track travel spend by project, job, and subcontractor group, and report savings and trends to Operations leadership.
• Reconcile travel charges and support invoicing and billing accuracy with Finance.
• Ensure bookings follow company travel guidelines, budgets, and project cost codes.
• Maintain up-to-date travel policy documentation and communicate updates to subcontractor partners and internal teams.
• Partner with Procurement and Finance on supplier agreements.
• Work closely with Operations, Project Management, Finance, and Procurement to align travel with jobsite schedules and staffing needs.
• Respond promptly to booking questions, itinerary issues, and travel disruptions.
• Recommend tools, workflows, and automation that improve booking speed, visibility, and spend control at scale.

What We’re Looking For

• Bachelor’s degree in Business, Operations, Logistics, or a related field (or equivalent experience).
• 3+ years in corporate travel coordination, logistics, or high-volume booking, ideally supporting field, construction, or project-based workforces.
• Strong analytical and reporting skills, with the ability to interpret travel spend and surface savings.
• Strong organization and the ability to manage many simultaneous bookings under tight timelines.
• Experience with travel booking platforms or TMCs (e.g., Concur, Egencia, Navan, or similar).
• Experience managing vendor relationships and negotiating travel supplier rates.
• Clear, responsive communication with both internal teams and external subcontractor partners.
• Bonus: GBTA certification, experience in construction or contracting, or experience mentoring a travel team.

some of our benefits…

Power Design has national health and dental plans, and we also offer life insurance and short and long term disability plans. You’ll receive paid vacations and holidays as well as national discount programs for everything from movie tickets to flowers, rental cars, phones and vehicles! We also offer a 401(k) retirement plan as well as incentive and recognition programs. Relocation opportunities may also be available!

About Us

Power Design is a National Design Build Contractor, focused on innovative construction across multiple trades: electrical, mechanical, plumbing, and systems technologies. Since 1989, we’ve disrupted the industry by putting next-generation ideas to powerful, practical use because we care. We design breakthrough solutions that push the limits of what’s possible by harnessing the collaborative power of our teams to elevate experiences and empower the communities where we live and work. In an industry that tends to look back, we’re building better by staying grounded in our values, dedicated to our unique culture, and supportive of work-life balance – making us built to last. By investing in our people and doing things differently, we’re designing what’s next. To learn more, visit www.powerdesigninc.us .