26-142 - Accounts Payable Clerk

About the Opportunity

The Accounts Payable Clerk ensures that vendors and employees receive prompt and accurate payments for services, products and expense reports. The Accounts Payable Clerk is responsible for accurately processing and recording vendor invoices, reconciling accounts and assisting with reporting and resolving issues.

Duties and Responsbilites

• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, and records entries.
• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports and balances.
• Processes, issues, and forwards authorized manual cheques for signing.
  Pays vendors by scheduling and preparing EFT and cheque payments, resolving purchase orders, contract, invoice, or payment discrepancies and documentation.
• Pays employees by receiving and verifying expense reports and requests and preparing EFT or cheque payments.
  Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Creates and maintains vendor files and practices effective vendor relations, including regular and professional communication.
  Assists with preparation of various Finance reports, including month and year-end processes.
• Disburses petty cash by recording entry and verifying documentation.
• Reports taxes by calculating requirements on paid invoices.
• Monitors and maintains annual regional purchase orders.
• Prepares and completes bank deposits.
• Issues stop-payments or purchase order amendments.
  Completes credit card and bank reconciliations.
• Participates in committees and project teams as required.
• Undertakes related duties as assigned, consistent with the job grade of the position.
• Other duties may be assigned as needed to ensure the efficient operation of MNBC.
• Regular/ occasional attendance at meetings/ events that may require work and travel outside of normal business hours.

Supervision Given

• none

Qualifications

• Diploma in Accounting, Finance, or related field from a recognized, post-secondary institution.
• Minimum three (3) years of experience in an account’s payable role.
  A combination of relevant experience, education, and training may be considered.
• Prior experience with Sage Intacct accounting software, an asset.
  Demonstrated ability to effectively communicate both verbally and in writing.
• Demonstrated ability to lead, problem solve, and utilize team-building skills.
• Proven ability to utilize strong interpersonal skills to deal with others effectively.
• Proven ability to prioritize tasks, meet deadlines, and work with minimal supervision.
• Proven ability to utilize, adapt and embrace new technologies including Office 365 and other database/software required by the role.
• Knowledge and/or awareness of the historical and contemporary contributions made by Métis people in B.C.
• Possession of, or the ability to obtain, a Class 5 driver’s licence may be required.
• The position may require the completion of a Criminal Record Check and Vulnerable Sector Check.