Academic Coordinator

Job Description:

Position Purpose:

The Academic Coordinator provides comprehensive administrative support, website and database maintenance, and event coordination for an administrative Core within the School of Public Health. Key responsibilities include leading the planning for Seminar Series and departmental activities, overseeing web content and accounts, and supporting courses and academic programs. Depending on departmental needs and availability, the role may also provide administrative support for the broader administrative core. Additionally, this role handles transaction processing, responds to inquiries, and serves as a primary or back-up resource for the administrative coordinator functions based on departmental needs and availability.

This position is hybrid eligible, with the expectation of three days in the office.

All offers of employment are contingent upon a criminal background check and education verification that are satisfactory to Brown University.

Education and Experience

• Bachelor’s degree or equivalent combination of education and experience
• Two (2) to four (4) years of relevant experience, administrative and in an academic setting preferred, as an office manager, office clerk, administrative assistant, front office manager, or similar role.

Job Competencies

• Attention to detail combined with the ability to propose and execute creative solutions for complex administrative challenges.
• Strong written and verbal communication skills, with proven experience producing reports, assigning tasks, facilitating instructions, and managing vendor contracts.
• Excellent organizational and multitasking skills, with a demonstrated ability to prioritize a high volume of work and meet competing deadlines.
• Advanced familiarity with Microsoft Office Suite and Google Workspace (specifically Gmail and Calendar), along with basic computer troubleshooting skills.
• High level of reliability and discretion when handling sensitive information, with the initiative to work effectively both independently and as a collaborative team member.
• Strong interpersonal and leadership abilities, with a focus on building effective working relationships across the department.

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date:

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Submission Guidelines:

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.

About Us

Welcome!

Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Additional Information:

You can find detailed information about our salary ranges on our website.

Attachments:

A resume is required as part of your job application. Please also include a cover letter and any other related documents as noted in the job description.

Questions Submitting Your Application:

If you have questions about submitting your application, please contact employment@brown.edu.