Accounting Operation Analyst

Overview

Job Summary

EDA Overview

Join the NJEDA and help lead New Jersey to sustainable economic growth, fostering equitable opportunities and vibrant communities. We offer hybrid work, a supportive culture, and robust benefits, including health insurance, retirement plans, and extensive wellness programs. Make a tangible impact and shape New Jersey's future with innovative economic development at NJEDA.

Salary Range- $71,600-$76,075

Responsibilities

Job Overview

• Support leadership within the Accounting and Finance Department focusing on enhancing process improvements to streamline the department’s productivity, memorializing desk processes across the department then testing and ensuring they are compliant, and managing contracts, department special projects, and reporting.
• Support implementation of authority wide process changes related to departmental functions.
• Oversee, track, and monitor department contracts to ensure scope of works are completed in a timely manner and on budget.
• Support the CFO, Controller, Director of Accounting, and other leaders in Accounting and Finance.
• Support staff, management, and external partners in identifying and correcting issues found on their own or by leadership.
• Document desktop processes for the department and ensure they are updated and maintained.
• Serve as a backup in administrative duties when needed, AP duties, and other accounting functions as needed.
• The ideal candidate will possess strong analytical skills, ability to work independently with data, and the ability to interpret data to advise leadership on decisions.

Duties

Daily Tasks and Responsibilities:

• Monitor and analyze data across integrated systems, setup and run reports, propose process improvements and effectuate those processes across the authority, and ensure compliance standards across SOPs are enforced.
• Support leaders by working cross-functionally between IT and the Accounting department to build reports, manage user permissions, and implement system upgrades and updates.
• Support leaders to troubleshoot technical issues and answer day-to-day questions for the department and across the authority.
• Support leaders to ensure financial software, resource planning tools, and databases are secure, accurate, and running smoothly daily.

Goals and Objectives:

• Implement process improvements to support NJEDA operational effectiveness.
• Create and implement operational efficiencies in Accounting, ensure implementation, and track outcomes of process improvements.
• Support leaders with the training of staff on technology platforms.

Collaboration and Cross-Divisional Interaction:

• Work closely with the CFO, Accounting leaders, and various stakeholders across the organization.

Reporting Structure:

• Report directly to the Chief Financial Officer.

Qualifications

Skills and Qualifications

Technical Skills:

• Knowledge of Microsoft CRM and EnAble
• Strong presentation skills
• Build presentations and strong written communication skills
• Project Management Skills
• Program administration

Soft Skills:

• Analytical and problem-solving abilities
• Ability to quickly learn IT platforms
• Advisory and support skills
• Excellent communication and interpersonal skills
• Ability to work independently
• Ability to work across various teams and initiatives at the same time

Experience:

• Five years of NJEDA experience in supporting a fast paced and high functioning team, project management, and program administration

Education:

• Bachelor’s Degree, work experience may be substituted for education requirement

Advanced degree or industry specific certification may be substituted for 1 year of experience

Software/Tools Proficiency:

• Microsoft Office Suite
• NJEDA utilizes Microsoft as the core application platform and proficiency in the Microsoft Office Suite is preferred.

Additional Information

• Minimal physical demands and ability to work out normal business hours
• Travel expected when necessary for business operations

Certificates and Licenses Required

• Staff are required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essentials duties of the position.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job description. Conversely, all duties performed on the job may not be listed. This job description is intended to convey information essential to understanding the scope, general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Your employment at NJEDA is voluntary and subject to termination by you or NJEDA at will, with or without cause, or with or without notice, at any time. Nothing in this job description shall be interpreted to conflict, eliminate or modify the employment-at-will status of NJEDA employees.

This position is considered exempt and is excluded from minimum wage, overtime regulations, and other rights and protections afforded nonexempt workers under the FLSA.

NJEDA reserves the right to amend/revise this job description as necessary to meet current and changing business needs.

NJ SAME Program

In accordance with P.L. 2021, c. 465 and P.L. 2021, 466, the SAME program was established to enable New Jersey State agencies to hire, promote, retain, and advance qualified individuals whose physical or mental impairments impact their abilities to participate in the hiring and promotion process for non-competitive and unclassified titles within the State workforce.

The SAME program allows candidates, who identify as having a significant disability, to apply for non-competitive and unclassified positions through a fast track hiring process. This program uses a fast-track process that permits people who are eligible for the program to request that the State appointing authority schedule with them a good faith interview. For more information about the SAME program and the Fast Track Hiring program, please Click Here. If you have any questions, please email, or call the contact as indicated on the job vacancy announcement.

This posting open to eligible applicants regardless of SAME eligibility.

Equal Opportunity Employer

Position Requirements

• Foreign degrees/transcripts must be evaluated by a reputable evaluation service at your own expense and must be submitted prior to a start date. If this cannot be provided within 21 days of an offer the offer will be rescinded.
• Must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011, to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.
• Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.
• Must review the required NJ State Ethics Guidelines found on the state website.
• Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship and Immigration Services regulations. Note: The State of New Jersey does not provide sponsorship for citizenship to the United States.