Accounts Payable Specialist

Accounts Payable Specialist

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Position Summary

We are looking for an Accounts Payable Specialist to join our growing Accounting team. This role will support day-to-day accounts payable activities, including invoice processing, vendor setup and maintenance, payment processing, expense reports, and credit card reconciliation. The AP Specialist will work closely with internal departments and vendors to ensure invoices and payments are processed accurately and timely.

Job Responsibilities

Accounts Payable Processing

• Review, code, and process vendor invoices accurately and timely.
• Maintain AP tracking spreadsheets and supporting documentation.
• Prepare cost detail and allocation spreadsheets for applicable business units or departments.
• Assist with preparation and review of weekly AP payment processing files.
• Process and track IT and other centralized invoices.
• Research invoice discrepancies and coordinate with internal departments to resolve issues.
• Monitor invoices requiring approval and follow up with appropriate approvers.

Vendor Management

• Set up and maintain vendor records, including collection and review of required documentation.
• Perform vendor banking verifications and maintain appropriate support for vendor payment information.
• Maintain vendor contracts and related records.
• Respond to vendor and internal AP questions and assist with payment or invoice inquiries.
• Support year-end review and verification of vendor payments for 1099 reporting.

Expense & Credit Card Administration

• Review and process expense reports for completeness and appropriate documentation.
• Reconcile company credit card activity and research outstanding or unmatched transactions.
• Follow up with cardholders and departments to obtain missing documentation or resolve discrepancies.

Accounting Support & Controls

• Maintain organized and complete AP documentation to support accounting records and internal controls.
• Assist with AP reconciliations, research, and other accounting activities as needed.
• Support accurate transaction processing within Deltek Vision/Vantagepoint. The company's Vantagepoint materials include AP vouchers and other financial transactions as part of the system's transaction-posting processes.
• Identify opportunities to improve AP processes, tracking, and efficiency as the function continues to grow and centralize.

Your Background

To succeed in this role, you should have:

• 2–4 years of accounts payable, accounting, or related experience.
• An associate's or bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience.
• Working knowledge of accounts payable and general accounting practices.
• Strong Microsoft Excel skills, including the ability to maintain and work with detailed spreadsheets.
• Experience with Deltek Vision/Vantagepoint is a plus.
• Experience working with invoice processing, vendor records, expense reports, or credit card reconciliations preferred.

Location: Remote, Pacific Time

Compensation & Benefits:

The expected base salary range for this role is $60,000 - $65,000 USD per year. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

For more information, visit our full benefits overview here.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.