Accounts Payable Supervisor

WHAT YOU'LL DO

• Lead the AP team day-to-day: assign work, set priorities, and coach and develop team members.
• Oversee invoice routing and approval workflow in Oracle Fusion.
• Review and approve department journal entries and reconciliations.
• Review supplier set-ups and changes for accuracy and fraud controls.
• Respond to vendor, store, and internal inquiries by email in a timely manner.
• Process payments as needed, including urgent wire requests.
• Act as P-Card program administrator: order and cancel cards, reset passwords, resolve cardholder issues, maintain approval hierarchies, update cost centers and GL codes, download transaction data, and send cardholder communications twice a month.
• Serve as backup for the payments function (check runs, ACH, wires).
• Provide month-end commentary and variance explanations.
• Assist AP Manager with 1099 reporting for Hot Topic and Distribution entities, including vendor W-9 review and IRS filing.
• Additional duties may include, but are not limited to:
- Responding to internal and external audit requests.
- Maintaining and updating SOX narratives and supporting control testing for AP.
- Initiating voids and stop payments.
- Reconciling the AP payment card and tracking the annual-spend rebate.
- Managing escheatment and unclaimed property filings.
- Managing non-standard vendor setups and payment types (e.g., foreign vendors, one-time payees).
- Identifying and leading process improvements and automation opportunities in Oracle.

WHAT YOU'LL NEED

• 5+ years of full-cycle accounts payable experience, including 2+ years supervising staff.
• Hands-on experience with Oracle (or a comparable ERP) for invoice processing, payments, and GL.
• Strong reconciliation skills and working knowledge of GAAP and month-end close.
• Working knowledge of 1099 reporting, escheatment/unclaimed property, and payment controls (wires, voids, stop payments).
• Experience supporting SOX controls and external audits.
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP). Use of AI is a plus!
• Clear written communication and a service mindset with vendors and internal partners.
• Retail or multi-entity and multi-location experience, including USD/CAD transactions.
• P-Card program administration experience.
• Familiarity with invoice workflow automation.
• Experience with sales/use or property tax processes.