Accounts Receivable Clerk

Position Overview

The Accounts Receivable Clerk is a key member of Katch’s Accounting team, responsible for the accurate and timely processing of incoming payments, client invoices, and related accounting transactions. This role applies cash receipts, researches payment exceptions, maintains accurate transaction records, and helps resolve discrepancies within Katch’s proprietary claims and ERP systems. The position also provides cross-functional support to Accounts Payable, generally ranging from 20–40% of responsibilities based on business needs, team priorities, and coverage requirements.

This is a great opportunity for someone who is detail-oriented, enjoys researching and resolving discrepancies, and wants to build broader experience across accounting operations. You’ll work closely with Accounting and other business teams while gaining exposure to both Accounts Receivable and Accounts Payable processes!

Primary Responsibilities

• Review incoming payments and accurately apply cash receipts to the appropriate claims, files, customer accounts, or open invoices.
• Process client invoices and record cash receipts within Katch’s proprietary claims and ERP systems.
• Download and review credit card payment reports and accurately post transactions to the appropriate accounts.
• Research unidentified payments using remittance information, system records, and supporting documentation to determine the appropriate application.
• Research and resolve payment discrepancies, unapplied cash, posting errors, and other payment exceptions.
• Maintain accurate and complete supporting documentation for cash receipts and payment activity.
• Reconcile assigned payment activity and accounts, researching and resolving discrepancies as needed.
• Review outstanding or unresolved transactions and follow up with appropriate internal teams.
• Partner with Accounting, Operations, and other business teams to resolve payment and invoice-related questions.
• Assist with month-end Accounts Receivable activities and reporting, as assigned.
• Follow established accounting procedures, internal controls, and documentation requirements.
• Support process improvements, cross-training, and other Accounting projects as assigned.
• Serves as backup for Accounts Payable Clerk; tasks including but not limited to (below):
• Provide Accounts Payable support during planned absences, peak periods, and other business needs.
• Review vendor invoices for completeness, accuracy, and appropriate supporting documentation.
• Verify invoices against applicable contracts or supporting documentation and confirm required approvals are obtained in accordance with Katch’s Delegation of Authority (DOA).
• Enter and voucher approved invoices accurately and timely within the ERP system.
• Research and resolve invoice discrepancies or issues in partnership with internal departments and appropriate stakeholders.
• Maintain supporting documentation

Required Qualifications

• High school diploma or GED.
• Basic proficiency with Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and commitment to accuracy.
• Ability to research information, identify discrepancies, and follow established procedures.
• Strong organizational and time-management skills.
• Ability to communicate clearly and work effectively within a team.
• Ability to appropriately handle financial and other confidential information.

Location

Louisville, KY | Hybrid

This position offers a hybrid work arrangement, combining in-office collaboration in Louisville with the flexibility to work remotely two to three days per week, based on team and business needs.