Administrative Assistant

About Manitoba Blue Cross

We’re a Manitoba-based, not-for-profit, health benefits provider with a vision to be the trusted and essential health and wellness partner for all Manitobans. Every dollar made is reinvested in our infrastructure, our people, and our province with the goal of providing better care for our members, expanding our community impact and broadening our health care knowledge.

Why work for us?

Manitoba Blue Cross, is a Manitoba Top Employer. We are empowered to give back to the community, and we know that caring needs to start in our workplace with our own Manitoba Blue Cross team. We actively foster a culture that focuses on your satisfaction, development, diversity, and growth.

Culture of Caring

We strive to succeed at reaching our organizational goals, but we always make time to celebrate our successes. Having fun as a group and rewarding our employees for their accomplishments is an essential part of our workplace culture.

We want our workforce to reflect the diverse community we serve, and we're committed to creating a fair and respectful workplace. We offer a work environment that promotes a healthy work-life balance and support to advance your career that includes:

• Competitive starting salary.
• A comprehensive health benefit package.
• Hybrid work environment, flexible work schedules.
• Fully equipped onsite fitness center.
• Casual dress code to promote diversity and inclusivity.
• Personal and professional development.

Are you a driven, dedicated, and enthusiastic individual who wants to work in a friendly and rewarding environment? If so, we are looking for someone like you! The following position is open to anyone residing in Winnipeg and surrounding areas with valid work authorization.

POSITION SUMMARY

Under the direction of the Executive Assistant to the President and CEO, the Administrative Assistant carries out various administrative tasks for and on behalf of the Manitoba Blue Cross Executive Area and the Research Foundation. Responsibilities include typing, drafting, preparing correspondence, reports, photocopying, and assembling reports, filing and assisting with providing support to various members of the Executive Area, as required.

DUTIES AND RESPONSIBILITIES

• Coordinate the creation of MBC and Foundation Diligent board and committee book templates.
• Coordinate the creation of MBC and Foundation draft agenda, submission coversheets, and minute templates for board and committee meetings.
• Assistance with the finalization of Governance Manual documents for MBC and Foundation.
• Prepare MBC and Foundation board and committee calendar invitations for meeting.
• Print, collate, assemble, and prepare meeting materials and packages.
• Coordinate meeting room setups, including fulfilling meeting refreshment and technology requirements.
• Provide administrative support for meetings and events as required.
• Main liaison for Senior Leadership travel bookings in coordination with external travel provider.
• Prepare and distribute printed travel packages for Senior Leadership.
• Complete monthly Corporate Visa reconciliations for the President and CEO, Vice President, Information and Technology Officer, and Executive Assistant to the President and CEO.
• Coordinate and process expense reports for Senior Leadership and Board of Directors.
• Prepare and submit invoices for payment.
• Coordinate conference and educational registrations for Senior Leadership and MBC/Foundation Boards of Directors.
• Coordinate catering, room requirements, technology, and other event-related arrangements.
• Support event planning and logistics as required.
• Maintain monthly filing of Corporate KPI Dashboard in Diligent Boards.
• Maintain kitchen supplies and fridge stock.
• Monitor office supply inventory and photocopier supplies, including toner and paper levels.
• Coordinate document destruction and retention in accordance with organization requirements.
• Provide administrative support to Foundation and Community Relations as required.
• Provide additional administrative and coordination support to Senior Leadership and Executive Administration Team as needed.

SKILLS & QUALIFICATIONS

• Dedicated to the principles of exceptional service; committed to responding to, anticipating, and addressing customer needs, for both internal and external customers.
• Post-secondary education in Business Administration, Office Administration, Executive Administration, or a related field, or an equivalent combination of education and experience
• Minimum 3 years of experience in an administrative, executive support, or office coordination role. Experience with financial reporting and research granting agencies is considered an asset.
• Excellent administrative, organizational and time-management skills with the ability to independently prioritize multiple activities, deadlines, and priorities on an ongoing basis
• Ability to perform the requirements of the role efficiently and with high attention to detail and accuracy with minimal supervision and within a team environment.
• Proficient computer skills, including Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, and Outlook) with the ability to learn computer applications, such as Diligent Boards.
• Ability to establish and maintain effective filing, tracking, and administrative systems.
• Proficient verbal and written communication, with the ability to clearly communicate for understanding, resulting in concise and clear documentation and business requirements.
• Excellent interpersonal skills and confidence with the ability to work and interact positively in a team environment.
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
• May be required to work onsite 5 days per week

Ready to Apply? We are excited to meet you!

If you would like to join our team, you are invited to apply by submitting your resume and cover letter by clicking the "Apply" button below by November 6, 2026.

To learn more visit: https://www2.mb.bluecross.ca/about-us/careers

We appreciate the interest expressed by all applicants and acknowledge the effort put into the application process, however only those selected for an interview will be contacted.

Manitoba Blue Cross is committed to the principles of diversity, equity & inclusion and to promoting opportunities in hiring for everyone. We want our workforce to reflect the diverse community we serve, and we're committed to creating a fair and respectful workplace.

We encourage all qualified candidates to apply. If you require an accommodation during the hiring process, please let us know.