Administrative Assistant

The International Pressure Equipment Integrity Association (IPEIA) is a not-for-profit organization, comprised of individuals active in the pressure equipment industry and related educational groups. The association provides annual membership offerings including but not limited to regular Webinar Presentations, Regulatory Panels, Next Generation Student Sessions and our internationally attended Conference and Exhibition, which we have continued to host for the past 29 years. To learn more about IPEIA visit Home - IPEIA.

IPEIA is looking for Administrative Assistant to join our team, this position will provide essential support to ensure smooth association operations, handling tasks such as scheduling, communication, document management, and coordination of meetings and will report to IPEIA’s Operations Coordinator.

· Part-time – approx. 100 -160 hrs/month

· Contract length: 12 months to 36 months

· Work Location: remote in Calgary, AB

Apply today: admin@ipeia.com.

Responsibilities:

· Support Operations Manager, Operations Coordinator, and operations deliverables 

· Support all IPEIA Committees and the Board of Directors

· Manage and maintain distribution lists

· Manage admin inbox and respond to all inquiries

· Meeting coordination/support for all Committee Monthly Meetings

· Administrative Support for Industry Groups (IGs) and quarterly meeting organization

· Operations Systems Administrator for MS TEAMS and other IPEIA systems

· Administer IPEIA’s external platforms such as but not exclusive to EventMobi, Buffer, GoTo Webinar, Socal Media

· Create, maintain, and utilize Operations Procedures for administration tasks

· Execute all IPEIA Communications, including social media and email communications

· IPEIA Working Committee member tracking: onboarding new committee members and other associated tasks including ongoing support of current volunteers

· Website updates

· Conference App Lead: support annual Conference App's development, implementation, and access

· Support registration on-site during annual conference

· Support preparations leading up to conference

· Provide registration support for members, delegates, and stakeholders

· Collect and track Sponsor and Exhibitor registrations and company information

· Provide Co-Moderator support for webinars; produce webinar with the Chair of the committee hosting the webinar and support pre-webinar tasks

· Other duties and tasks will be assigned by the Operations Coordinator 

Requirements:

· 5 years of Administration experience is required

· 5 years of communications and marketing is preferred

· Must be proficient in MS Teams

· To be able to work with minimal supervision and deliver to deadlines

· Willingness to learn and accept constructive feedback

· Attention to detail with exceptional organizational skills and ability to prioritize effectively

· Social media experience is required

· Must be a Team player and willing to help where needed

· Exceptional communicator and customer service oriented with good interpersonal skills and ability to adjust to various personality types

We look forward to speaking with you!