Administrative Assistant (Accountability) - South Carolina Bridge Connections Academy

School Summary

South Carolina Bridge Connections Academy (SCBCA) is a tuition-free, full-time alternative education campus (AEC) serving students ages 16–21 across South Carolina in grades 9–12. SCBCA is authorized by the Charter Institute at Erskine and operated by Low Country Connections Academy, a nonprofit corporation, through a contract with Connections Academy LLC. Connections Academy, a division of Connections Education, is accredited by Cognia. As an AEC, SCBCA is held to applicable state and federal accountability standards and to the performance expectations in its agreement with its authorizer.

Position Summary

The Administrative Assistant (Accountability) ensures accurate, compliant administration of state testing, student records, and accountability reporting at SCBCA. This role combines school test coordinator, school registrar, and accountability lead functions. The incumbent is the school’s primary contact for high-stakes testing in grades 9–12, the steward of official records, transcripts, and graduation certification, and the source of the data behind SCBCA’s report card and AEC performance expectations. The role trains stakeholders, manages testing logistics across statewide sites, supervises administrative and data-entry support, and builds participation through relationship-based outreach, flexible scheduling, and strong follow-up with students and families who have faced barriers in traditional programs.

Key Responsibilities

Testing Program Management

• Develop and oversee a testing plan within the approved budget for all annual administrations: PSAT; SC Career Ready Test (WIN); ASVAB (fall, February, April); End-of-Course (EOC) exams (December and spring); ACCESS for ELLs; SAT/ACT; and EOCEP.
• Track quarterly EOC course completions and schedule each completer into the next EOC administration.
• Design and oversee SAT/ACT/WIN and ASVAB preparation programs, and evaluate the staff who lead them.
• Achieve formative participation of 85% or higher and summative participation of 95% or higher each cycle. Lead re-engagement outreach and make-up sessions for non-testers, and process withdrawals for students who refuse to test per school policy, Act 123, and authorizer guidance, in consultation with the School Leader.
• Maintain the College and Career Ready (CCR) list for each graduating class, call students and families to plan for CCR status by graduation, and report progress to the School Leader monthly against the annual CCR target.
• Maintain test registration views in Pearson Online Classroom (POC) and a testing confirmation dashboard; ensure testing and CCR data and non-tested coding are accurate in PowerSchool.
• Recognize high-performing students and staff, plan support for instructors with poor results, report teacher scores and testing trends from inception, and oversee professional development and tested-subject classroom observations with the School Leader.
• Develop plans to reduce testing anxiety, especially for students with negative past testing experiences.

Logistics and Operations

• Map students to testing sites, assign staff and materials, reserve and secure venues (including hotel and conference rooms), and visit sites to confirm compliant, professional, easy-to-find spaces.
• Coordinate staff travel, lodging, rental vehicles, meals, venue confirmations, receipts, and payment processes.
• Pack and ship testing materials and technology with secure chain of custody; submit technology requests at least 60 days in advance.
• Schedule testing and make-up sessions and contact students and families with testing information.
• Train all staff, test administrators, and proctors; ensure affidavits and testing documentation are complete and filed.

Registrar and Student Records

• Manage active and inactive student records in PowerSchool and the Connections Academy Education Management System (EMS), including courses, grades, credit values, state test results, and individualized academic plans.
• Verify incoming transcripts, post transfer, credit-by-exam, distance learning, and summer school grades on time, and notify counselors.
• Ensure only appropriate courses, credits, quality points, and honors designations count toward GPA, class rank, reclassification, and graduation; provide official and unofficial GPAs.
• Process incoming and outgoing transcript requests and PSEO/dual-enrollment paperwork, and enter transcript data into POC.
• Issue enrollment verification letters and complete Social Security forms for eligible students.
• Perform independent second-layer verification of enrollment, withdrawal, completer, and graduation coding in PowerSchool; represent SCBCA in the weekly PowerSchool compliance review; quality-check attendance entries that drive ADM and truancy compliance.
• Assist with state system reconciliations, monitor state certification errors and reporting deadlines, and resolve data discrepancies with staff.

Graduation Certification and Ceremonies

• Progress-monitor graduation candidates by cohort and certify them against SCDE and SCBCA requirements for each graduation cycle, including a credit checklist, expected graduation date in EMS, official transcript, and completed coursework for every senior.
• Determine honors students; order regalia and diplomas; edit the graduation program; attend ceremonies to read graduate names; mail diplomas; and send final transcripts to colleges.

Compliance and Accommodations

• Serve as school test coordinator: ensure compliance with state assessment requirements and deadlines and test security rules (S.C. Code § 59-1-445; Reg. 43-100), and sign and maintain SCDE test security agreements.
• Work with Special Populations, special education, and counseling teams on testing accommodations, 504/IEP planning, alternate assessments, mid-year grade-level and credit changes, and English Learner identification and ACCESS testing.
• Maintain FERPA-compliant confidentiality of student records and testing materials.

Accountability, AEC Performance, and Cohort Tracking

• Maintain trackers for SCBCA’s four graduation cohorts (Classes of 2027–2030) covering graduation rate, On-Track-to-Graduate status, EOC enrollment, and CCR; complete bi-weekly data pulls, lead a weekly cohort review, and verify credits and cohort data quarterly.
• Supply data and forecasts for the School Improvement Plan and the AEC performance expectations agreed with the Charter Institute at Erskine; support evaluation of student engagement and post-completion readiness measures, including career readiness pathways.
• Forecast report card indicators and set targets with the School Leader, support SCBCA’s first report card as a separately accountable school, and provide monthly updates on anticipated state reporting percentages.
• Brief the School Leader on results after each test and collaborate with the leadership team on data delivery to teachers and students.

Communication, Training, and Supervision

• Plan and deliver communication on testing sites, dates, and times (including in-person testing expectations under Act 123), a live escalation plan for no-shows, a Family and Student Testing Night, and distribution of score reports.
• Import state scores into POC; attend Erskine, state, and PVS testing meetings; complete required state testing courses; and give updates at weekly leadership meetings.
• Proctor at SCBCA testing sites statewide and take part in recruiting and outreach events.
• Supervise and collaborate with the Administrative Assistant II and data-entry support, setting daily priorities and checking coding and attendance entries.
• Develop recognition programs for student and staff achievement and growth, work with Pearson on additional SCDE-approved pathways, and perform other duties as assigned by the School Leader.
• All staff participate in monthly in-person activities, including meetings, student engagement events, training, state testing, and graduation.

General Responsibilities

• All SCBCA staff are required to participate in monthly in-person activities, including school and department meetings, student engagement opportunities, required training and development, and school-level events such as state testing and graduation.

Required Experience

• Bachelor’s degree from an accredited institution; master’s degree in Education or a related field preferred, or requisite experience.
• South Carolina teaching certification, or requisite experience in testing, accountability, registrar services, or school administration; administrator certification preferred.
• Six years of teaching experience, or requisite experience in school administration, testing coordination, registrar services, or accountability; one year in a leadership role preferred.
• Experience with SC high school transcripts, PowerSchool data entry, state testing, and report card accountability preferred; prior school registrar experience preferred.
• Online education, alternative education, or credit recovery experience is a plus.
• Strong technology skills: Microsoft Office (intermediate or higher Excel), Google applications, and computer-based information systems.
• Ability to maintain FERPA confidentiality and test security; excellent attention to detail, organization, follow-up, and written and oral communication.
• Self-starter and team player with leadership skills, a customer-focused approach, flexibility, and the ability to multitask in a fast-paced environment.
• Ability to travel to testing sites across South Carolina and work a consistent Monday–Friday, 8-hour schedule during peak student hours.
• Must be able to use a personal electronic device and an email address for two-step authentication.

Equal Opportunity Employer

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