Administrative Assistant (Long-Term Contractor)

ADMINISTRATIVE ASSISTANT (Long-Term Contractor Role) Leading Solar Company North America A leading solar company specializing in the development, design, and manufacture of commercial PV mounting solutions for rooftops across North America. Since 2010, we have proudly installed over 150 MW of clean renewable energy across 600+ projects in the United States and Canada. Our core values guide how we operate: Simplicity, Solutions, Teamwork, Ownership, Integrity, and Curiosity. Our team is composed of talented and committed individuals passionate about supporting the growth of solar energy and a future powered by renewables. Our headquarters is located in Torontos vibrant Liberty Village, featuring bright, modern workspaces filled with greenery. We value productivity and embrace a hybrid work culture with both work-from-home and work-from-office flexibility. We are seeking a motivated individual who thrives in supporting teams and executives, and who takes pride in contributing to overall company success. We Want to Hear From You If You Collaborate Well with Teams You work best in the middle of the action. You build strong, team-first relationships that help set realistic milestones and ensure timely delivery. You Build Strong Internal Relationships Youre the go-to person people rely onsomeone the team trusts and enjoys working with. You Have a Type A Mindset High attention to detail and excellent communication skills are essential. You think ahead a week, two weeks, even a month and proactively find opportunities to improve processes and outcomes. You Take Ownership of Your Work You treat the teams deliverables as your own and consistently ensure quality and accuracy. Job Duties Demonstrate company values in all areas of performance Reconcile credit card charges, submit receipts, and validate expense reports for timely submission Coordinate with Project Managers on client communications related to outstanding invoices, follow-ups, and mechanics lien initiation Work with the Supply Chain team to process accounts payable invoices, secure approvals, and support timely supplier payments Provide high-level administrative support to the COO, including calendar management, travel coordination, drafting memos/emails, setting meetings, and managing internal/external communications Coordinate logistics for corporate events, client meetings, and industry conferences including venue selection, catering, attendee coordination, and document preparation Assist with preparing financial documents such as invoices, expense reports, and budget spreadsheets Order office supplies and support a pleasant, organized work environment Handle sensitive and confidential information responsibly Assist in updating and maintaining office policies, procedures, and HR documentation Conduct research and compile data as requested Perform other duties as assigned