Administrative Assistant - Structured Finance
- Salary
- $70K–$90KUSD
- Hiring from
- United States
- Work type
- Hybrid
- Posted
- Oct 1, 2026
Loomis Sayles is a performance-driven active asset management company that seeks to identify exceptional investment opportunities on behalf of institutional and retail clients worldwide. We believe active management fueled by proprietary, best-in-class research helps us achieve financial success for our clients. Founded in 1926, Loomis Sayles currently oversees approximately $434.6 billion in assets under management (as of 30 June 2026) for global clients spanning more than 50 countries.
We foster a culture of entrepreneurialism, where all employees are empowered and encouraged to develop themselves and their ideas. Our culture centers on our shared IDEALS, the core characteristics of who we aspire to be as employees and an organization.
INCLUSIVE & DIVERSE-DEDICATED TO TEAMWORK–EXCELLENT–ACCOUNTABLE–LEADERS-SOLUTIONS-ORIENTED
Loomis Sayles is committed to the continual improvement of our performance, processes and people. As part of this commitment, we are looking to hire an enthusiastic and passionate candidate, eager to contribute to our continued success through the following employment opportunity:
About the Role
Loomis Sayles is looking for an administrative professional to join our Structed Finance team to provide a full range of support to the department head, analysts, traders and associates. Assignments may be non-routine in nature, and often times will be highly confidential.
Job Responsibilities
- Provide vital support such as calendar management, coordination of meetings and composing and editing correspondence as advised, directing telephone calls and visitors, distributing mail, expense reporting, vacation tracking, etc.
- Ensure appropriate and timely communication of information to and from managers
- Provide support as necessary, including filing, faxing, copying, data entry, etc.
- Schedule and organize meetings including internal and external participants. Manage the preparation and distribution of appropriate materials for those meetings
- High priority of administrative support in international and domestic travel arrangements
- Work independently and exercise good judgment when dealing with external entities and internal clients and stakeholders throughout the firm.
- Assume responsibility for special projects as assigned, including those requiring effective use of internal and external computer-based information management systems.
- Learn how various functions within the firm are connected and help develop new and improved ways of managing information flow.
- Provide additional backup across peer group as needed.
- Additional responsibilities as assigned or requested.
Qualifications & Education Requirements
- Bachelor’s degree or equivalent experience
- Minimum of 4 years of relevant work experience.
- Experience in financial services preferred.
- High level of professionalism and superior communication skills both written and verbal required
- Superior organizational skills and detail oriented.
- Strong time management skills and ability to prioritize and multitask with ease
- Positive approach to assignments – no job is too big or too small.
- Flexible, team-oriented attitude.
- Willing to work extra hours when necessary.
Additional Requirements
The position follows a hybrid schedule with three days work from office and two days work from home.
Loomis Sayles is committed to offering competitive and equitable compensation. The salary range for this position is $70,000 - $90,000 USD. Your starting salary will be based on your experience, skills, qualifications and local benchmarking. This position is also eligible for a discretionary annual incentive award, which is based on individual and company performance. In addition to your compensation, you will have access to a comprehensive benefits package designed to support your health, well-being and financial security.
Global Benefit Statement:
At Loomis Sayles, we believe benefits should empower our employees to thrive — at work and beyond. To attract and retain diverse talent worldwide, we are committed to offering comprehensive, competitive benefits that support your well-being, your family and your future. Designed with both local and global needs in mind, our benefits ensure that wherever you work, you have the support and resources to succeed.
Core Global Benefit Offerings:
Health & Welfare: Medical, dental, and supplemental health plans
Retirement Savings
Paid Time Off
Company-Provided Leave Benefits
Life and Disability Insurance
Work/Life and Wellness Resources
Locally Relevant Perks and Programs
EEOC and Diversity Statement
Loomis Sayles is deeply committed to building a diverse and inclusive workforce in which talented individuals can realize their full potential and contribute to our growth and success. Please consider applying for this role even if your work history and skillset doesn’t completely match the job description. We believe creativity, tenacity and humility are as valuable as specific skills that can be practiced and perfected on the job.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, creed, color, gender, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.